Procurement Operations Coordinator

Vintti is a cutting-edge staffing agency revolutionizing the way US companies build their teams. Leveraging advanced technology and embracing the power of remote work, we connect SMBs, startups, and firms across the United States with top-tier talent from Latin America. Our platform seamlessly integrates professionals into US business ecosystems, regardless of physical borders. Vintti operates on the principle of a borderless future of work, where skills and expertise trump geographical constraints.

A Procurement Operations Coordinator plays a crucial role in ensuring the seamless flow of goods and services within an organization. This position involves managing and optimizing procurement processes, maintaining supplier relationships, and ensuring compliance with company policies and standards. The Coordinator interacts with various departments to forecast demand, negotiate contracts, and monitor inventory levels. Attention to detail, organizational skills, and the ability to analyze market trends are essential for this role, as it directly impacts cost efficiency and operational effectiveness across the organization.

- Bachelor's degree in Business, Supply Chain Management, or related field
- 2+ years of experience in procurement or supply chain management
- Strong knowledge of procurement processes and best practices
- Proficiency in procurement software and tools, such as SAP, Oracle, or equivalent
- Excellent communication and negotiation skills
- Strong analytical and problem-solving abilities
- Detail-oriented with strong organizational skills
- Ability to work independently and as part of a team
- Proficient in Microsoft Office Suite, particularly Excel
- Experience in managing supplier relationships
- Strong understanding of inventory management principles
- Ability to handle multiple tasks and prioritize effectively
- Knowledge of relevant regulatory and compliance requirements
- Strong interpersonal skills and ability to build relationships with internal and external stakeholders
- Experience in market research and supplier evaluation
- Ability to maintain high levels of accuracy and attention to detail
- Excellent time management skills and ability to meet deadlines
- Understanding of financial processes related to procurement, such as invoicing and budgeting
- Flexibility and adaptability to changing priorities and demands

- Review and process purchase requisitions from various departments
- Maintain and update supplier records and databases
- Communicate with suppliers to obtain quotes and negotiate prices
- Issue purchase orders and track their progress until delivery
- Coordinate with internal departments to ensure timely delivery of goods and services
- Address and resolve issues related to order discrepancies, delays, or damages
- Monitor and manage inventory levels to ensure adequate stock is available
- Prepare and maintain procurement reports and documentation
- Assist in the development and implementation of procurement policies and procedures
- Conduct market research to identify potential suppliers and evaluate their offerings
- Collaborate with finance to ensure accurate and timely payment of invoices
- Support the procurement team in vendor evaluation and selection processes
- Maintain compliance with company policies and regulatory requirements
- Facilitate regular meetings with suppliers to discuss performance and improvements
- Provide training and support to team members on procurement processes and tools

The ideal candidate for the role of Procurement Operations Coordinator is a detail-oriented professional with a Bachelor's degree in Business, Supply Chain Management, or a related field, complemented by over two years of experience in procurement or supply chain management. They possess an in-depth understanding of procurement processes and best practices, coupled with proficiency in procurement software such as SAP or Oracle and an advanced mastery of Microsoft Excel. The candidate excels in communication and negotiation, showcasing strong analytical and problem-solving skills, and demonstrates meticulous organizational capabilities. They display a robust ability to work independently while being an effective team player who can manage multiple tasks and prioritize efficiently. Their comprehensive knowledge of inventory management principles and regulatory compliance, along with a track record of managing supplier relationships and conducting thorough market research, are pivotal attributes. The candidate also has a keen understanding of financial processes related to procurement, such as invoicing and budgeting, and can adapt flexibly to changing priorities and demands. With strong interpersonal skills, the ability to build and maintain relationships with stakeholders, and a high level of attention to detail, this candidate not only meets but exceeds the qualifications needed to excel in this dynamic role.

- Review and process purchase requisitions from various departments.
- Maintain and update supplier records and databases.
- Communicate with suppliers to obtain quotes and negotiate prices.
- Issue purchase orders and track their progress until delivery.
- Coordinate with internal departments to ensure timely delivery of goods and services.
- Address and resolve issues related to order discrepancies, delays, or damages.
- Monitor and manage inventory levels to ensure adequate stock is available.
- Prepare and maintain procurement reports and documentation.
- Assist in the development and implementation of procurement policies and procedures.
- Conduct market research to identify potential suppliers and evaluate their offerings.
- Collaborate with finance to ensure accurate and timely payment of invoices.
- Support the procurement team in vendor evaluation and selection processes.
- Maintain compliance with company policies and regulatory requirements.
- Facilitate regular meetings with suppliers to discuss performance and improvements.
- Provide training and support to team members on procurement processes and tools.

- Detail-oriented
- Strong organizational skills
- Excellent communication skills
- Proficient in negotiation
- Analytical thinking
- Problem-solving abilities
- Ability to work independently
- Team player
- Proficient in procurement software (e.g., SAP, Oracle)
- Strong proficiency in Microsoft Excel
- Ability to manage multiple tasks simultaneously
- Strong understanding of inventory management
- Ability to meet deadlines
- Flexible and adaptable to changing priorities
- High attention to detail
- Ability to build and maintain relationships
- Strong understanding of financial processes related to procurement
- Knowledge of regulatory and compliance requirements
- Experienced in market research and supplier evaluation
- Strong interpersonal skills

- Competitive salary range
- Medical, dental, and vision insurance
- 401(k) retirement plan with company match
- Paid time off (vacation, sick leave, and holidays)
- Flexible working hours
- Remote work opportunities
- Employee wellness programs
- Professional development and training opportunities
- Tuition reimbursement
- Employee assistance program (EAP)
- Life and disability insurance
- Commuter benefits
- Discounts on company products/services
- Opportunities for career advancement
- Collaborative and inclusive work environment
- Performance bonuses
- Health and wellness stipends
- On-site fitness center (if applicable)
- Company-sponsored social events and activities