Procurement Operations Manager

Vintti specializes in providing US companies with a financial edge through smart staffing solutions. We bridge the gap between American businesses and Latin American talent, offering access to a vast pool of skilled professionals at competitive rates. This approach enables our clients to scale their operations more efficiently, reduce hiring costs, and invest in growth opportunities without compromising on quality.

A Procurement Operations Manager is responsible for overseeing and optimizing the purchasing activities within an organization. This role entails managing supplier relationships, negotiating contracts, and ensuring that procurement processes are efficient and cost-effective. The Procurement Operations Manager works closely with various departments to understand their sourcing needs, implements strategic procurement policies, and ensures compliance with industry regulations and internal standards. By driving best practices in procurement and leveraging market insights, this role significantly contributes to the company’s operational efficiency and bottom line.

- Bachelor's degree in Business Administration, Supply Chain Management, or related field
- Proven experience as a Procurement Manager or in a similar role
- Strong knowledge of procurement processes, policies, and regulations
- Excellent negotiation skills and experience in contract management
- Proficient in procurement and inventory management software
- Strong analytical skills and the ability to analyze procurement data to inform decisions
- Exceptional communication and interpersonal skills
- Strong organizational and multitasking abilities
- Ability to work under pressure and meet tight deadlines
- Experience in supplier relationship management
- Strong knowledge of market research methodologies
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
- Detail-oriented with strong problem-solving skills
- Ability to lead and mentor junior staff
- High level of integrity and ethical standards
- Familiarity with budget management and cost control practices
- Ability to work collaboratively with cross-functional teams
- Strong decision-making abilities
- Valid certifications related to procurement (e.g., CPSM, CIPS) preferred

- Identify and select potential suppliers based on project requirements and organizational needs.
- Negotiate contracts, pricing, and terms with suppliers to secure advantageous agreements.
- Oversee the procurement process from requisition to purchase order to delivery, ensuring timely and accurate order fulfillment.
- Monitor supplier performance to ensure contractual obligations are met and resolve any discrepancies or issues.
- Develop and implement procurement strategies to reduce costs and improve operational efficiency.
- Collaborate with internal departments to forecast demand and manage inventory levels.
- Conduct market research to stay informed about industry trends and identify new opportunities for cost savings.
- Maintain and update procurement records, including purchase orders, contracts, and supplier information.
- Ensure compliance with company policies, procurement regulations, and legal requirements.
- Analyze procurement data to identify trends, generate reports, and provide insights for decision-making.
- Coordinate with logistics and warehousing teams to manage the receipt and distribution of goods.
- Evaluate and manage supplier relationships to ensure high-quality service and products.
- Implement best practices in procurement processes and suggest improvements for operational efficiency.
- Address and resolve any procurement-related issues promptly.
- Conduct periodic audits and assessments to ensure compliance and efficiency in the procurement process.
- Assist in budget preparation and manage procurement budgets to control costs.
- Train and mentor junior staff or new team members on procurement practices and systems.
- Utilize procurement software and tools to streamline operations and enhance productivity.
- Foster strong communication and collaboration between procurement, finance, and other departments.
- Address any discrepancies in invoices and delivery receipts with suppliers and internal stakeholders.

The ideal candidate for the Procurement Operations Manager role is a highly seasoned professional with a Bachelor's degree in Business Administration, Supply Chain Management, or a related field, supplemented by significant experience as a Procurement Manager or in a similar capacity. This individual possesses comprehensive knowledge of procurement processes, policies, and regulations, demonstrating exceptional negotiation and contract management skills. Proficiency in procurement and inventory management software, alongside advanced analytical abilities to derive actionable insights from procurement data, is crucial. The candidate excels in communication and interpersonal skills, with a proven track record of fostering collaborative relationships with suppliers and cross-functional teams. They are highly organized, detail-oriented, and capable of managing multiple priorities under pressure, maintaining a strategic, long-term perspective. The ideal candidate is proactive, self-motivated, and adaptable, with a strong business acumen and innovation mindset to embrace new technologies and methods. Ethical integrity, leadership to mentor junior staff, and a commitment to continuous improvement and personal development set this candidate apart, making them a pivotal asset for driving procurement efficiency and achieving organizational excellence.

- Identify and select potential suppliers based on project requirements and organizational needs.
- Negotiate contracts, pricing, and terms with suppliers to secure advantageous agreements.
- Oversee the procurement process from requisition to purchase order to delivery, ensuring timely and accurate order fulfillment.
- Monitor supplier performance to ensure contractual obligations are met and resolve any discrepancies or issues.
- Develop and implement procurement strategies to reduce costs and improve operational efficiency.
- Collaborate with internal departments to forecast demand and manage inventory levels.
- Conduct market research to stay informed about industry trends and identify new opportunities for cost savings.
- Maintain and update procurement records, including purchase orders, contracts, and supplier information.
- Ensure compliance with company policies, procurement regulations, and legal requirements.
- Analyze procurement data to identify trends, generate reports, and provide insights for decision-making.
- Coordinate with logistics and warehousing teams to manage the receipt and distribution of goods.
- Evaluate and manage supplier relationships to ensure high-quality service and products.
- Implement best practices in procurement processes and suggest improvements for operational efficiency.
- Address and resolve any procurement-related issues promptly.
- Conduct periodic audits and assessments to ensure compliance and efficiency in the procurement process.
- Assist in budget preparation and manage procurement budgets to control costs.
- Train and mentor junior staff or new team members on procurement practices and systems.
- Utilize procurement software and tools to streamline operations and enhance productivity.
- Foster strong communication and collaboration between procurement, finance, and other departments.
- Address any discrepancies in invoices and delivery receipts with suppliers and internal stakeholders.

- Strong leadership and management skills
- Excellent written and verbal communication
- Highly organized and detail-oriented
- Proactive and self-motivated
- Strategic thinker with long-term vision
- Ability to manage multiple priorities simultaneously
- Strong problem-solving and analytical abilities
- Resilient and adaptable to changing circumstances
- Team player with collaborative mindset
- High level of professional integrity and ethical conduct
- Strong negotiation and persuasion skills
- Ability to build and maintain positive relationships with suppliers and stakeholders
- Results-driven with a focus on efficiency and continuous improvement
- Customer-focused with a service-oriented approach
- Innovative with a willingness to embrace new technologies and methods
- Possesses a strong business acumen
- Decisive with the ability to make informed decisions quickly
- Committed to personal and professional development
- Comfortable working under pressure and meeting tight deadlines
- Ability to mentor and guide junior team members

- Competitive salary range based on experience
- Health, dental, and vision insurance
- Paid vacation and sick leave
- Flexible working hours
- Remote work options
- Retirement savings plan with employer matching
- Professional development and training opportunities
- Tuition reimbursement programs
- Performance-based bonuses
- Employee assistance programs (EAP)
- Commuter benefits or travel allowances
- Company-sponsored wellness programs
- Life and disability insurance
- Opportunities for career advancement and growth
- Paid parental leave
- Gym membership discounts
- Employee discount programs
- Collaborative and inclusive work environment
- Regular team-building activities and events