Project Coordinator

At Vintti, we understand the importance of real-time collaboration in today's fast-paced business environment. Our staffing solutions focus on connecting US companies with Latin American talent operating in compatible time zones. This strategic approach ensures that businesses can engage with their team members during regular office hours, facilitating immediate communication, swift problem-solving, and seamless project coordination.

A Project Coordinator plays a crucial role in the successful implementation of projects by ensuring smooth communication and coordination among team members. This professional is responsible for organizing project activities, maintaining project documentation, and tracking progress against timelines and budgets. They assist in the scheduling of meetings, preparation of reports, and liaison between various departments to resolve any issues that arise. By closely monitoring every phase, the Project Coordinator ensures that all team members are informed, deadlines are met, and project goals are achieved efficiently.

- Bachelor's degree in Business Administration, Project Management, or related field
- Proven work experience as a Project Coordinator or similar role
- Solid organizational skills, including multitasking and time-management
- Strong client-facing and teamwork skills
- Proficiency in project management software (e.g., Microsoft Project, Asana, Trello)
- Excellent written and verbal communication skills
- Strong working knowledge of Microsoft Office, including Outlook, Word, and Excel
- Ability to prepare and interpret flowcharts, schedules, and step-by-step action plans
- Hands-on experience with project management tools and techniques
- Familiarity with risk management and quality assurance control
- Experience with budget management and cost analysis
- Ability to work independently and as part of a team
- Problem-solving skills and ability to handle escalations
- Attention to detail and a commitment to accuracy
- Experience in contract management and vendor negotiation
- Knowledge of procurement processes and financial record-keeping
- Familiarity with Agile methodologies is a plus
- Project Management Professional (PMP) or Certified Associate in Project Management (CAPM) certification is an advantage
- Excellent time management skills and the ability to prioritize tasks effectively

- Coordinate project activities, resources, equipment, and information
- Liaise with clients to identify and define project requirements, scope, and objectives
- Assign tasks to internal teams and assist with schedule management
- Monitor project progress and handle any issues that arise
- Act as the point of contact and communicate project status to all participants
- Create and maintain comprehensive project documentation, plans, and reports
- Ensure standards and requirements are met through conducting quality assurance tests
- Track and analyze project performance, cost, and schedule, using appropriate systems, tools, and techniques
- Update and maintain project management software, ensuring accuracy of all data
- Organize and attend stakeholder meetings and ensure all actions are followed up promptly
- Manage and update project budgets, ensuring all financial records are up-to-date
- Review and negotiate contracts with vendors and subcontractors
- Facilitate change requests to ensure all parties are informed of the impacts on schedule and budget
- Coordinate and manage project team meetings, including setting agendas and facilitating discussions
- Provide administrative support as needed to senior project managers and other team members
- Maintain and manage project documentation, including project plans, status reports, and risk logs
- Prepare meeting minutes and follow up on action items
- Support the procurement process by obtaining quotes and preparing purchase orders
- Ensure compliance with all project policies and procedures

The ideal candidate for the Project Coordinator role will have a Bachelor’s degree in Business Administration, Project Management, or a related field, coupled with proven work experience in a similar capacity. They will possess solid organizational skills, with a keen ability to multitask and manage time efficiently, showcasing a track record of successfully managing project activities, resources, and schedules. This candidate will excel in client-facing scenarios, displaying strong communication, teamwork, and interpersonal skills. They are proficient in project management software such as Microsoft Project, Asana, and Trello, along with strong working knowledge of Microsoft Office tools, including Outlook, Word, and Excel. They will demonstrate hands-on experience with project management tools and techniques, and be familiar with risk management and quality assurance control processes. Additionally, they will have a strong grasp of budget management and cost analysis, with the ability to interpret flowcharts, schedules, and step-by-step action plans. This individual will show exceptional problem-solving skills, attention to detail, and a commitment to accuracy. Experience in contract management, vendor negotiation, and procurement processes will also be key. A certification such as PMP or CAPM, and knowledge of Agile methodologies, would be advantageous. Alongside a proactive and self-motivated attitude, they will possess a high level of professionalism and integrity, be adept at facilitating effective meetings and discussions, and have a clear client-orientation and customer service focus. Their resilience, ability to work under pressure, and capacity for strategic thinking and planning will distinguish them as an exceptional fit for this position.

- Coordinate project activities, resources, equipment, and information
- Liaise with clients to identify and define project requirements, scope, and objectives
- Assign tasks to internal teams and assist with schedule management
- Monitor project progress and handle any issues that arise
- Act as the point of contact and communicate project status to all participants
- Create and maintain comprehensive project documentation, plans, and reports
- Ensure standards and requirements are met through conducting quality assurance tests
- Track and analyze project performance, cost, and schedule, using appropriate systems, tools, and techniques
- Update and maintain project management software, ensuring accuracy of all data
- Organize and attend stakeholder meetings and ensure all actions are followed up promptly
- Manage and update project budgets, ensuring all financial records are up-to-date
- Review and negotiate contracts with vendors and subcontractors
- Facilitate change requests to ensure all parties are informed of the impacts on schedule and budget
- Coordinate and manage project team meetings, including setting agendas and facilitating discussions
- Provide administrative support as needed to senior project managers and other team members
- Maintain and manage project documentation, including project plans, status reports, and risk logs
- Prepare meeting minutes and follow up on action items
- Support the procurement process by obtaining quotes and preparing purchase orders
- Ensure compliance with all project policies and procedures

- Strong organizational skills and attention to detail
- Effective multitasking and time-management abilities
- Excellent verbal and written communication skills
- Strong interpersonal and teamwork skills
- Ability to manage and resolve conflicts efficiently
- High level of adaptability and flexibility in handling dynamic project requirements
- Strong analytical and problem-solving skills
- Demonstrated ability to work independently and take initiative
- Commitment to delivering high-quality work and meeting deadlines
- Proactive and self-motivated attitude
- High level of professionalism and integrity
- Ability to quickly learn and adapt to new project management tools and methodologies
- Competence in financial management and budgeting
- Resilience and ability to work under pressure
- Keen ability to facilitate effective meetings and discussions
- Strong client-orientation and customer service focus
- Capacity for strategic thinking and planning

- Competitive salary range based on experience and qualifications
- Comprehensive health, dental, and vision insurance plans
- Generous paid time off (PTO) policy, including vacation, sick leave, and holidays
- Retirement savings plan with company match
- Flexible work hours and remote work options
- Professional development opportunities and support for certifications
- Employee wellness programs and resources
- Company-sponsored training and workshops
- Opportunities for career growth and advancement within the organization
- Collaborative and inclusive work environment
- Employee assistance program (EAP) for personal and professional support
- Access to cutting-edge technology and tools
- Travel reimbursement for work-related travel
- Performance-based bonuses and incentives
- Tuition reimbursement for continuing education and skill development
- Participation in company events, team-building activities, and social gatherings
- Discounts on company products and services