Vendor Manager

Vintti is a strategic staffing agency that enhances the competitiveness of US businesses. By connecting SMBs, startups, and firms with highly skilled Latin American professionals, we offer a cost-effective solution to talent acquisition. Our model allows companies to access top-tier expertise at rates that significantly reduce overhead costs, enabling businesses to allocate resources more efficiently and boost their bottom line.

A Vendor Manager plays a critical role in ensuring the smooth operation of a company's supply chain by managing relationships with vendors and suppliers. They are responsible for negotiating contracts, monitoring supplier performance, and ensuring that products and services are delivered on time and meet quality standards. By fostering strong vendor partnerships, a Vendor Manager aims to optimize costs, improve service levels, and mitigate risks, ultimately contributing to the overall efficiency and success of the organization's operations. This role often involves cross-functional collaboration and strategic decision-making to support business goals.

- Bachelor's degree in Business Administration, Supply Chain Management, or related field
- Minimum of 5 years of experience in vendor management, procurement, or related role
- Strong negotiation skills and experience with contract management
- Excellent communication and interpersonal skills
- Proven ability to build and maintain relationships with vendors
- Proficiency in vendor management software and tools
- Strong analytical skills and attention to detail
- Experience with cost analysis and budgeting
- Ability to work collaboratively with internal teams and departments
- Strong problem-solving skills and conflict resolution experience
- Knowledge of industry standards and regulations related to vendor management
- Excellent organizational and time management skills
- Ability to manage multiple tasks and projects simultaneously
- Strong decision-making and critical-thinking abilities
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Ability to travel as needed for vendor visits and evaluations
- Certification in supply chain management or procurement (e.g., CPSM, CSCP) is a plus
- Strong written and verbal communication skills
- Ability to present data and reports to senior management effectively
- Demonstrated experience in vendor performance improvement and cost reduction strategies

- Oversee vendor performance to ensure compliance with contract terms
- Conduct regular evaluations and assessments of vendor services
- Negotiate new vendor contracts and renewals
- Develop and maintain strong relationships with key vendors
- Manage communications and address concerns with vendors
- Collaborate with internal departments to understand vendor needs
- Monitor market trends to identify potential new vendors or services
- Coordinate and lead regular vendor meetings and reviews
- Review and approve vendor invoices and payments
- Track and report on vendor performance metrics and KPIs
- Facilitate vendor selection and onboarding processes
- Implement and enforce vendor policies and procedures
- Identify and resolve conflicts or disputes with vendors
- Ensure timely delivery of goods and services from vendors
- Prepare and present reports on vendor performance to senior management
- Conduct cost analysis to ensure competitive vendor rates
- Stay updated on industry standards and regulations related to vendor management
- Create and maintain comprehensive vendor documentation and records
- Assist with budgeting and forecasting related to vendor services
- Develop strategies for improving vendor performance and reducing costs

The ideal candidate for the Vendor Manager role will be a seasoned professional with a Bachelor's degree in Business Administration, Supply Chain Management, or a related field, and a minimum of 5 years of experience in vendor management, procurement, or a similar role. They will possess exceptional negotiation skills and have substantial experience in contract management, along with a proven track record of building and maintaining strong, positive relationships with vendors. This individual will demonstrate excellent communication and interpersonal abilities, effectively liaising with both vendors and internal teams. They will have strong analytical skills, with a keen eye for detail and the capability to conduct thorough cost analysis and budgeting. The candidate will be proficient in using vendor management software and the Microsoft Office Suite, and possess strong organizational and multitasking skills, with the ability to manage multiple tasks and projects simultaneously. They will be a proactive problem solver with excellent conflict resolution skills, demonstrating strategic and analytical thinking. Adaptability, a collaborative mindset, and a commitment to continuous improvement and customer service excellence are essential attributes. Furthermore, the candidate will exhibit high ethical standards and integrity, reliable and responsible management of tasks, and a strong financial acumen. Experience in vendor performance improvement, knowledge of industry standards, and certifications in supply chain management or procurement would be advantageous, setting them apart as the perfect fit for this dynamic and demanding role.

- Oversee vendor performance and ensure compliance with contract terms
- Conduct regular evaluations and assessments of vendor services
- Negotiate new vendor contracts and renewals
- Develop and maintain strong, positive relationships with key vendors
- Manage vendor communications and address concerns or issues
- Collaborate with internal departments to understand vendor needs
- Monitor market trends to identify potential new vendors or services
- Coordinate regular vendor meetings and reviews
- Review and approve vendor invoices and payments
- Track and report on vendor performance metrics and KPIs
- Facilitate and lead vendor selection and onboarding processes
- Implement and enforce vendor policies and procedures
- Identify and resolve conflicts or disputes with vendors
- Ensure timely delivery of goods and services from vendors
- Prepare and present reports on vendor performance to senior management
- Conduct cost analysis to ensure vendor rates are competitive and fair
- Stay updated on industry standards and regulations related to vendor management
- Create and maintain comprehensive vendor documentation and records
- Assist with budgeting and forecasting related to vendor services
- Develop strategies for improving vendor performance and reducing costs

- Strong leadership and management skills
- High level of integrity and ethical standards
- Exceptional negotiation and contract management acumen
- Excellent verbal and written communication abilities
- Strategic and analytical thinking
- Experience in building and maintaining effective vendor relationships
- Keen attention to detail
- Strong organizational and multitasking capabilities
- Proactive problem solver with conflict resolution skills
- Adaptability and openness to change
- A collaborative team player with a cooperative mindset
- Strong financial acumen and cost analysis expertise
- Adept at using vendor management software and tools
- Ability to thrive in a fast-paced, dynamic environment
- Strong time management and prioritization skills
- Customer-focused with a commitment to service excellence
- Innovative mindset with a focus on continuous improvement
- Ability to handle pressure and meet tight deadlines
- Reliable and responsible in managing tasks and projects
- In-depth knowledge of industry standards and best practices

- Competitive salary range based on experience and qualifications
- Comprehensive health insurance (medical, dental, vision)
- Retirement savings plan with company matching contributions
- Paid time off (PTO) including vacation, sick leave, and holidays
- Flexible work schedule options
- Opportunities for remote work or hybrid work model
- Professional development and training programs
- Tuition reimbursement for further education
- Employee wellness programs and resources
- Employee assistance program (EAP)
- Performance-based bonuses and incentives
- Life and disability insurance
- Travel reimbursement for vendor visits and evaluations
- Career advancement opportunities within the company
- Collaborative and inclusive company culture
- Access to company-sponsored events and activities
- Recognition programs for outstanding performance
- Supportive work environment with resources for work-life balance