Senior Administrative Manager

Vintti is a dynamic staffing agency bridging the gap between Latin American talent and US-based businesses. We specialize in connecting skilled professionals from Latin America with small and medium-sized businesses, startups, and firms across the United States. Our mission is to provide top-tier staffing solutions that enable US companies to access a diverse pool of talented individuals while offering exciting career opportunities to Latin American professionals. By leveraging our extensive network and deep understanding of both markets, Vintti facilitates mutually beneficial partnerships that drive growth and innovation for our clients and candidates alike.

A Senior Administrative Manager plays a pivotal role in ensuring the efficient operation of an organization by overseeing routine administrative functions and managing support staff. This position involves coordinating office procedures, streamlining workflow, and implementing policies to enhance productivity. Senior Administrative Managers also handle budget management, resource allocation, and liaising between departments to facilitate effective communication. They are responsible for maintaining a productive work environment, resolving administrative issues, and ensuring compliance with company standards and regulations, thereby enabling seamless organizational performance.

- Bachelor's degree in Business Administration, Management, or a related field
- Minimum of 5-7 years of experience in administrative management or a similar role
- Proven experience in overseeing and coordinating administrative functions across multiple departments
- Strong understanding of organizational policies, procedures, and regulatory requirements
- Excellent budget management and financial reporting skills
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Experience with office management software and systems
- Demonstrated leadership and team management skills
- Exceptional organizational and multitasking abilities
- Strong problem-solving and conflict resolution skills
- Excellent verbal and written communication skills
- Ability to handle sensitive and confidential information with discretion
- Proven experience in project management and strategic planning
- Strong negotiation and vendor management skills
- Ability to work independently and collaboratively in a team environment
- Attention to detail and strong analytical skills
- Flexibility to adapt to changing priorities and deadlines
- Professional demeanor and strong interpersonal skills
- Commitment to continuous learning and professional development
- Ability to effectively manage office space planning and maintenance
- Experience in developing and monitoring performance metrics

- Oversee administrative operations across various departments
- Implement organizational policies and procedures
- Manage budgets and financial reporting
- Guide and support administrative staff
- Conduct team performance evaluations and set objectives
- Organize meetings, events, and travel arrangements
- Ensure regulatory compliance and adherence to company standards
- Approve purchase orders and expense reports
- Maintain office systems and infrastructure
- Handle sensitive information with discretion
- Prepare and disseminate internal communications and reports
- Liaise with vendors, suppliers, and service providers
- Manage office space planning and maintenance
- Facilitate staff training and professional development
- Resolve escalated administrative issues and conflicts
- Assist senior management with strategic planning and project management
- Coordinate cross-functional projects and initiatives
- Ensure proper documentation and filing systems
- Develop and monitor performance metrics for administrative functions
- Perform additional duties as assigned based on organizational needs

The ideal candidate for the Senior Administrative Manager role will possess a robust combination of qualifications, experience, and personal attributes that set them apart as a standout professional. They will hold a Bachelor's degree in Business Administration, Management, or a related field, accompanied by a minimum of 5-7 years of proven experience in administrative management or a similar capacity. The candidate will exhibit exceptional leadership and team management skills, showcasing their ability to guide and support administrative staff while conducting comprehensive performance evaluations and setting clear objectives. Their adeptness at overseeing and coordinating administrative operations across multiple departments will be complemented by a thorough understanding of organizational policies, procedures, and regulatory requirements. Possessing strong financial acumen, the candidate will demonstrate excellent budget management and financial reporting skills. Proficiency in Microsoft Office Suite and office management software will be essential, paired with outstanding organizational and multitasking abilities. The ideal candidate will exhibit strong problem-solving and conflict resolution capabilities, ensuring they can address and resolve escalated administrative issues efficiently. Exceptional verbal and written communication skills will be imperative, along with the ability to handle sensitive and confidential information with utmost discretion. Experience in project management and strategic planning will further enhance their efficacy in supporting senior management. The candidate will also have a proven track record in negotiation and vendor management. Demonstrating high attention to detail and strong analytical skills, they will show resilience under pressure, adaptability to changing priorities, and a commitment to continuous learning and professional development. Their professional demeanor, strong interpersonal skills, and ethical standards will make them a dependable and reliable team player, well-suited to drive administrative excellence in the organization.

- Oversee and coordinate administrative operations across multiple departments
- Develop and implement organizational policies and procedures
- Monitor and manage budgets and financial reports
- Provide guidance and support to administrative staff
- Conduct performance evaluations and set objectives for administrative team members
- Schedule and organize meetings, events, and travel arrangements
- Ensure compliance with regulatory requirements and company standards
- Review and approve purchase orders and expense reports
- Maintain and update office systems and infrastructure
- Handle sensitive and confidential information with discretion
- Prepare and distribute internal communications and reports
- Liaise with vendors, suppliers, and service providers
- Manage office space planning and maintenance
- Facilitate training and professional development opportunities for staff
- Address and resolve escalated administrative issues and conflicts
- Support senior management with strategic planning and project management tasks
- Coordinate cross-functional projects and initiatives
- Ensure proper documentation and filing systems are maintained
- Develop and monitor performance metrics for administrative functions
- Perform other duties as assigned based on organizational needs.

- Strong leadership and management skills
- Exceptional organizational abilities
- Strong multitasking capabilities
- Excellent problem-solving skills
- Effective conflict resolution abilities
- High attention to detail
- Strong analytical skills
- Excellent verbal and written communication skills
- Ability to handle sensitive and confidential information with discretion
- Strong interpersonal skills
- Professional demeanor
- Adaptability to changing priorities and deadlines
- Proactive and initiative-driven
- Flexibility and openness to learning
- High level of integrity and ethical standards
- Team-oriented mindset
- Strong negotiation skills
- Ability to work independently and collaboratively
- Resilient under pressure
- Dependability and reliability
- Strong decision-making skills
- Commitment to continuous improvement and professional development

- Competitive salary range: $70,000 - $90,000 annually
- Comprehensive health benefits (medical, dental, vision)
- 401(k) retirement plan with company match
- Paid time off (vacation, sick leave, personal days)
- Paid holidays
- Flexible work schedule
- Remote work opportunities
- Professional development and training programs
- Tuition reimbursement
- Employee assistance programs (EAP)
- Life and disability insurance coverage
- Wellness programs and gym membership discounts
- Employee recognition programs
- Commuter benefits and parking subsidies
- Opportunities for career growth and advancement
- Company-sponsored events and team-building activities
- Cell phone and laptop provided
- Access to industry conferences and seminars
- Mentorship and leadership development programs