Transportation Coordinator

Vintti bridges the staffing gap for US businesses with a unique focus on time zone compatibility. We source top talent from Latin America, offering companies access to professionals who are available during standard US working hours. This alignment eliminates the need for off-hour communications and allows for integrated teamwork, as if all team members were in the same office.

A Transportation Coordinator is essential in managing and optimizing the logistics and transportation operations within an organization. They ensure the efficient movement of goods and materials from one location to another, coordinate with carriers, and oversee the scheduling and tracking of deliveries. This role involves liaising with various departments to synchronize supply chain activities, handling documentation, and ensuring compliance with regulations and safety standards. A Transportation Coordinator also plays a key role in troubleshooting and resolving transportation issues, aiming to enhance delivery performance and cost-effectiveness while maintaining high service levels.

- Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, or a related field.
- Minimum of 3 years of experience in transportation coordination or a similar logistics role.
- Proficiency in transportation management software (TMS) and other logistics-related software.
- Strong knowledge of transportation regulations and safety standards.
- Excellent organizational and multitasking skills.
- Strong analytical and problem-solving abilities.
- Effective communication and interpersonal skills.
- Ability to work under pressure and in fast-paced environments.
- Experience with route optimization and cost reduction strategies.
- Familiarity with preparing and processing shipping documents.
- Basic understanding of budget development and financial forecasting.
- Mechanical knowledge for conducting vehicle inspections and maintenance checks.
- Experience in negotiating contracts and rates with transportation service providers.
- Ability to handle emergency logistics situations and develop alternative solutions.
- Leadership skills and experience managing transportation staff.
- Understanding of hazardous materials handling and storage requirements, if applicable.
- Ability to supervise and ensure accuracy in loading and unloading activities.
- Competence in monitoring and implementing key performance indicators (KPIs).
- Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
- Valid driver’s license and a clean driving record.

- Coordinate and schedule transportation for goods and personnel.
- Monitor and track shipments to ensure timely delivery.
- Communicate with drivers, clients, and vendors to relay important information.
- Maintain and update transportation databases and records.
- Prepare and process shipping documents, such as bills of lading and manifests.
- Ensure compliance with transportation regulations and safety standards.
- Respond to and resolve transportation issues and delays.
- Optimize transportation routes to reduce costs and improve efficiency.
- Analyze transportation operations and suggest improvements.
- Assist in the development of transportation budgets and forecasts.
- Conduct regular vehicle inspections and maintenance checks.
- Collaborate with other departments to align transportation with overall logistics strategy.
- Negotiate contracts and rates with transportation service providers.
- Provide regular status updates and reports to management.
- Handle emergency logistics situations and coordinate alternative solutions.
- Manage and oversee the performance of transportation staff.
- Ensure proper handling and storage of hazardous materials, if applicable.
- Supervise loading and unloading activities to ensure accuracy and safety.
- Implement and monitor key performance indicators (KPIs) for transportation services.

The ideal candidate for the Transportation Coordinator role will possess a Bachelor's degree in Logistics, Supply Chain Management, Business Administration, or a related field, coupled with a minimum of 3 years of experience in transportation coordination or a similar logistics role. This individual will demonstrate strong proficiency in transportation management software (TMS) as well as other logistics-related software, showcasing a thorough understanding of transportation regulations and safety standards. With excellent organizational and multitasking capabilities, the candidate will exhibit strong analytical and problem-solving abilities, enabling them to optimize transportation routes, reduce costs, and improve overall efficiency. Effective communication and interpersonal skills are paramount, as the role requires regular interaction with drivers, clients, vendors, and other departments. The ideal candidate will excel under pressure, maintaining adaptability in fast-paced environments and a proactive problem-solving mindset. Highlighting strong leadership qualities, the candidate will have experience in managing transportation staff, conducting vehicle inspections, negotiating contracts with service providers, and handling emergency logistics situations with calm efficiency. Moreover, they will demonstrate a commitment to compliance and safety standards, with a high level of integrity and reliability, along with the ability to supervise loading and unloading activities accurately. Proficiency in the Microsoft Office Suite, a valid driver’s license, and a clean driving record are essential. This candidate will also bring innovative and strategic thinking, customer orientation, high attention to detail, and a results-oriented approach to the role, making them an invaluable asset to the transportation team.

- Coordinate and schedule transportation for goods and personnel.
- Monitor and track shipments to ensure timely delivery.
- Communicate with drivers, clients, and vendors to relay important information.
- Maintain and update transportation databases and records.
- Prepare and process shipping documents, such as bills of lading and manifests.
- Ensure compliance with transportation regulations and safety standards.
- Respond to and resolve transportation issues and delays.
- Optimize transportation routes to reduce costs and improve efficiency.
- Analyze transportation operations and suggest improvements.
- Assist in the development of transportation budgets and forecasts.
- Conduct regular vehicle inspections and maintenance checks.
- Collaborate with other departments to align transportation with overall logistics strategy.
- Negotiate contracts and rates with transportation service providers.
- Provide regular status updates and reports to management.
- Handle emergency logistics situations and coordinate alternative solutions.
- Manage and oversee the performance of transportation staff.
- Ensure proper handling and storage of hazardous materials, if applicable.
- Supervise loading and unloading activities to ensure accuracy and safety.
- Implement and monitor key performance indicators (KPIs) for transportation services.

- Strong organizational skills
- Excellent multitasking abilities
- Proactive problem-solving mindset
- Strong leadership qualities
- Effective communication skills
- High attention to detail
- Strong analytical skills
- Ability to work under pressure
- Adaptability to fast-paced environments
- Innovative and strategic thinking
- Customer-oriented approach
- Strong interpersonal skills
- High level of integrity and reliability
- Strong negotiation abilities
- Technologically adept
- Team player with a collaborative attitude
- Results-oriented
- Strong decision-making skills
- Ability to handle emergency situations calmly and efficiently
- Commitment to compliance and safety standards

- Competitive salary range based on experience and qualifications.
- Comprehensive health, dental, and vision insurance.
- Retirement savings plan with company match.
- Paid time off (PTO) including vacation, sick leave, and holidays.
- Flexible work schedule options.
- Remote work opportunities.
- Professional development and training programs.
- Tuition reimbursement for job-related courses and certifications.
- Career growth and advancement opportunities within the company.
- Employee assistance program (EAP) for personal and work-related support.
- Company-sponsored wellness programs and activities.
- Opportunities for performance-based bonuses.
- Company-provided vehicle or vehicle allowance.
- Coverage for work-related travel expenses.
- Access to cutting-edge transportation management software and tools.
- Collaborative and inclusive work environment.
- Employee discounts on company products and services.
- Life and disability insurance coverage.
- Supportive team culture with regular team-building activities.