Vendor Coordinator

Vintti is a strategic staffing agency that enhances the competitiveness of US businesses. By connecting SMBs, startups, and firms with highly skilled Latin American professionals, we offer a cost-effective solution to talent acquisition. Our model allows companies to access top-tier expertise at rates that significantly reduce overhead costs, enabling businesses to allocate resources more efficiently and boost their bottom line.

A Vendor Coordinator is responsible for managing the relationships between an organization and its vendors, ensuring seamless communication and efficient collaboration. This role entails overseeing the procurement process, from vendor selection to contract negotiation, and maintaining comprehensive records of vendor agreements. The Vendor Coordinator works closely with various departments to align vendor services with company needs and quality standards. Additionally, they monitor vendor performance, address any issues that arise, and seek opportunities for cost-effective sourcing solutions, thereby supporting the overall operational strategy and objectives of the organization.

- Bachelor's degree in Business Administration, Supply Chain Management, or a related field
- Minimum 3-5 years of experience in vendor coordination, procurement, or supply chain management
- Strong negotiation and contract management skills
- Proven ability to manage multiple vendors and projects simultaneously
- Excellent communication and interpersonal skills
- Proficiency in vendor management software and tools
- Strong analytical and problem-solving abilities
- Detail-oriented with strong organizational skills
- Ability to work independently and collaboratively in a team environment
- Comprehensive understanding of procurement processes and vendor management best practices
- Familiarity with industry regulations and compliance requirements
- Experience in budget and expense management
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
- Strong report preparation and presentation skills
- Ability to evaluate vendor performance against key metrics and indicators
- Knowledge of market trends and industry best practices
- Ability to develop and implement vendor management policies and strategies
- Flexibility and adaptability to changing business needs
- Experience with conflict resolution and issue management
- Ability to transport and handle confidential information with discretion

- Coordinate with vendors to obtain necessary services and products
- Manage communication and relationships with existing vendors
- Negotiate contracts, agreements, and pricing with vendors
- Monitor vendor performance and compliance with contractual terms
- Address and resolve any vendor-related issues or discrepancies
- Maintain comprehensive vendor records and documentation
- Evaluate and approve vendor invoices for payment processing
- Ensure timely delivery of goods and services from vendors
- Identify and qualify potential new vendors for future projects
- Assist in the development and implementation of vendor management policies
- Prepare regular reports on vendor performance and metrics
- Collaborate with internal teams to understand and fulfill their vendor-related needs
- Track and manage vendor budgets and expenses
- Conduct regular vendor reviews and assessments
- Ensure compliance with company policies and industry regulations in vendor dealings
- Facilitate meetings and calls with vendors to discuss project statuses and updates
- Support the procurement and sourcing processes for various projects
- Maintain a thorough understanding of market trends and industry best practices related to vendor management
- Develop strategies to streamline and improve vendor management processes
- Perform administrative tasks related to vendor coordination activities

The ideal candidate for the Vendor Coordinator role is a highly organized and detail-oriented professional, holding a Bachelor's degree in Business Administration, Supply Chain Management, or a related field, along with 3-5 years of proven experience in vendor coordination, procurement, or supply chain management. This candidate possesses exceptional negotiation and contract management skills, enabling them to secure the best terms and maintain robust vendor partnerships. They demonstrate superior communication and interpersonal abilities, essential for managing multiple vendor relationships and collaborating effectively with internal teams. Proficient in vendor management software and the Microsoft Office Suite, they are adept at handling comprehensive vendor records, tracking budgets, and preparing insightful reports. The candidate has a strategic mindset, always seeking to streamline processes, improve vendor performance, and stay abreast of industry trends. They are resilient, with strong problem-solving skills and a proactive approach to conflict resolution. Demonstrating a high level of professionalism and discretion, they manage confidential information with integrity. Their ability to adapt to evolving business needs, coupled with a commitment to compliance and ethical practices, ensures they can navigate complex vendor landscapes and foster long-term, positive vendor relationships. This individual’s relentless focus on continuous improvement and customer service, along with their ability to multitask and manage multiple projects efficiently, sets them apart as an ideal fit for the Vendor Coordinator role.

- Coordinate with vendors to obtain necessary services and products
- Manage communication and relationships with existing vendors
- Negotiate contracts, agreements, and pricing with vendors
- Monitor vendor performance and compliance with contractual terms
- Address and resolve any vendor-related issues or discrepancies
- Maintain comprehensive vendor records and documentation
- Evaluate and approve vendor invoices for payment processing
- Ensure timely delivery of goods and services from vendors
- Identify and qualify potential new vendors for future projects
- Assist in the development and implementation of vendor management policies
- Prepare regular reports on vendor performance and metrics
- Collaborate with internal teams to understand and fulfill their vendor-related needs
- Track and manage vendor budgets and expenses
- Conduct regular vendor reviews and assessments
- Ensure compliance with company policies and industry regulations in vendor dealings
- Facilitate meetings and calls with vendors to discuss project statuses and updates
- Support the procurement and sourcing processes for various projects
- Maintain a thorough understanding of market trends and industry best practices related to vendor management
- Develop strategies to streamline and improve vendor management processes
- Perform administrative tasks related to vendor coordination activities

- Strong communication and interpersonal skills
- Excellent negotiation capabilities
- High level of organizational prowess
- Keen attention to detail
- Proactive problem-solving mindset
- Ability to multitask and manage multiple projects efficiently
- Strong customer service orientation
- Adaptability and flexibility to adjust to changing business environments
- High degree of professionalism and discretion in handling confidential information
- Ability to work both independently and collaboratively within a team
- Strong analytical skills with a focus on continuous improvement
- Positive attitude and willingness to take initiative
- Strategic thinking with a focus on long-term vendor relationships
- Strong commitment to compliance and ethical practices
- Resilient and able to handle conflict resolution effectively
- Ability to prioritize tasks and manage time effectively
- Continuous learning and interest in market trends and industry best practices
- Strong report preparation and presentation abilities
- Experience in cross-functional team collaboration

- Competitive salary range
- Comprehensive health insurance (medical, dental, vision)
- Retirement savings plan with company match
- Paid time off (vacation, sick leave, personal days)
- Company-paid holidays
- Flexible work schedule
- Remote work options
- Professional development opportunities
- Tuition reimbursement programs
- Employee wellness programs
- Corporate discounts on products and services
- Performance-based bonuses
- Life and disability insurance
- Employee assistance programs
- Opportunities for career advancement and growth
- On-site gym and fitness programs
- Parental leave policies
- Collaborative and inclusive work environment
- Mentorship and coaching programs
- Travel and commuting allowances