Virtual Personal Assistant

At Vintti, we understand the importance of real-time collaboration in today's fast-paced business environment. Our staffing solutions focus on connecting US companies with Latin American talent operating in compatible time zones. This strategic approach ensures that businesses can engage with their team members during regular office hours, facilitating immediate communication, swift problem-solving, and seamless project coordination.

A Virtual Personal Assistant plays an essential role in managing administrative tasks and supporting personal or business operations remotely. They excel in handling a variety of tasks, from scheduling and calendar management to email correspondence and data entry. Working with a high level of efficiency and organization, they ensure that day-to-day activities run smoothly, allowing clients to focus on core responsibilities. Virtual Personal Assistants are adept at using digital tools and communication platforms, making them a versatile and valuable asset in today's technology-driven work environment.

- Proven experience as a personal assistant or relevant administrative role
- Excellent verbal and written communication skills
- High proficiency in MS Office (Excel, Word, PowerPoint, Outlook) and Google Suite
- Familiarity with online calendars and scheduling (e.g., Google Calendar)
- Strong organizational and multitasking abilities
- Aptitude in problem-solving and time management
- High level of attention to detail and accuracy
- Ability to maintain confidentiality and handle sensitive information appropriately
- Experience with social media management and content creation
- Basic knowledge of bookkeeping and invoicing
- Familiarity with travel booking platforms and processes
- Customer service experience and strong interpersonal skills
- Capability to manage multiple projects and deadlines simultaneously
- Ability to work independently with minimal supervision
- Proficiency in conducting online research and presenting findings
- Reliable internet connection and a professional home office setup
- Availability to work flexible hours, including evenings and weekends, as needed
- Bachelor's degree in business administration or related field (preferred but not required)
- Familiarity with project management tools and software (e.g., Trello, Asana)

- Manage and respond to emails and other forms of correspondence
- Schedule and coordinate appointments, meetings, and conferences
- Conduct online research and present findings in an organized manner
- Handle travel arrangements, including booking flights, hotels, and transportation
- Prepare and edit documents, reports, and presentations
- Create and maintain digital filing systems
- Monitor and manage social media accounts and content
- Track and manage deadlines, projects, and follow-up tasks
- Assist with personal tasks, such as online shopping and gift purchases
- Manage and update contact lists and databases
- Handle invoicing, expense tracking, and basic bookkeeping tasks
- Provide customer service support by handling inquiries and resolving issues
- Coordinate with other team members and external partners as needed
- Assist with the planning and execution of events and special projects
- Maintain confidentiality and handle sensitive information with discretion

The ideal candidate for the Virtual Personal Assistant role is a highly organized and proactive professional with a proven track record in administrative and personal assistant duties. They possess excellent verbal and written communication skills, are proficient in MS Office and Google Suite, and have a knack for utilizing online calendars and scheduling tools efficiently. Their strong organizational and multitasking abilities, coupled with a high level of attention to detail, enable them to manage deadlines, projects, and follow-up tasks seamlessly. With a capability to maintain confidentiality, they handle sensitive information with discretion and professionalism. The candidate is tech-savvy, quick to learn new tools, and experienced in social media management and content creation. Their problem-solving aptitude, combined with a flexible attitude, makes them adept at adjusting to changing priorities. They have basic knowledge of bookkeeping, are familiar with travel booking platforms, and bring a customer service-oriented mindset to the role. Experience in coordinating with teams and external partners sets them apart, ensuring smooth collaboration and timely execution of tasks. This individual is resourceful, reliable, and demonstrates a positive, can-do attitude, making them effective even under pressure. With a professional home office setup and the availability to work flexible hours, they bring a high level of professionalism and a strong work ethic to the table, embodying both independence and a collaborative spirit.

- Manage and respond to emails and other forms of correspondence
- Schedule and coordinate appointments, meetings, and conferences
- Conduct online research and present findings in an organized manner
- Handle travel arrangements, including booking flights, hotels, and transportation
- Prepare and edit documents, reports, and presentations
- Create and maintain digital filing systems
- Monitor and manage social media accounts and content
- Track and manage deadlines, projects, and follow-up tasks
- Assist with personal tasks, such as online shopping and gift purchases
- Manage and update contact lists and databases
- Handle invoicing, expense tracking, and basic bookkeeping tasks
- Provide customer service support by handling inquiries and resolving issues
- Coordinate with other team members and external partners as needed
- Assist with the planning and execution of events and special projects
- Maintain confidentiality and handle sensitive information with discretion

- Highly organized and meticulous
- Proactive and self-motivated
- Strong communicator with excellent interpersonal skills
- Adaptable and flexible to changing priorities
- Tech-savvy with a quick learning ability
- Resourceful and solution-oriented
- Capable of working independently
- Reliable and dependable
- High level of professionalism
- Discreet and trustworthy with sensitive information
- Positive and can-do attitude
- Strong attention to detail
- Ability to work under pressure and meet deadlines
- Collaborative and a team player
- Customer-focused with excellent service skills
- Efficient and productive multitasker
- Creative thinker with innovative problem-solving abilities
- Dependable with a strong work ethic
- Empathetic and attentive to client needs
- Effective at managing time and resources

- Competitive salary range based on experience
- Comprehensive health insurance (medical, dental, vision)
- Retirement savings plan with company match
- Paid time off (PTO) and holiday pay
- Flexible work hours and remote working opportunities
- Professional development and training programs
- Access to online learning platforms and workshops
- Company-sponsored wellness programs and activities
- Performance bonuses and incentives
- Technology stipend for home office setup
- Employee assistance program (EAP)
- Monthly internet and phone reimbursement
- Opportunity for career growth and advancement within the company
- Networking opportunities with industry professionals
- Regular team-building activities and virtual events
- Supportive and inclusive work environment