Virtual Project Manager

Vintti is a staffing agency that acts as an economic enabler. By connecting US-based SMBs, startups, and firms with top-tier Latin American talent, we drive growth on both sides of the equation. For US businesses, we offer access to a pool of highly skilled professionals at competitive rates, allowing for increased efficiency and scalability. For Latin American workers, we provide opportunities to engage with the US market, fostering professional development and economic advancement. Vintti stands at the intersection of global talent and American enterprise, facilitating partnerships that stimulate economic prosperity across borders.

A Virtual Project Manager is responsible for overseeing and coordinating projects remotely, ensuring that they are completed on time, within scope, and on budget. This role involves planning, executing, and closing projects while managing teams that may be dispersed across various locations. Utilizing digital tools and platforms, a Virtual Project Manager ensures clear communication, task assignment, and progress tracking. They address challenges, mitigate risks, and provide regular updates to stakeholders to ensure project objectives are met seamlessly and efficiently. Their expertise in virtual collaboration is essential for driving project success in a remote work environment.

- Bachelor's degree in Business Administration, Project Management, or a related field.
- PMP or equivalent project management certification.
- Proven experience as a project manager, preferably in a virtual/remote setting.
- Proficiency in project management software (e.g., MS Project, Asana, Trello).
- Strong understanding of project management methodologies (Agile, Scrum, Waterfall).
- Excellent communication and interpersonal skills.
- Ability to lead and motivate virtual teams.
- Strong organizational and multitasking skills.
- Experience in budget management and financial tracking.
- Ability to identify and mitigate project risks.
- Competency in using virtual communication tools (e.g., Zoom, Slack, MS Teams).
- Strong problem-solving and decision-making skills.
- Ability to work independently with minimal supervision.
- Detail-oriented with a focus on quality and accuracy.
- Experience in preparing and presenting project status reports.
- Ability to manage multiple projects simultaneously.
- Strong time management skills and ability to meet deadlines.
- Familiarity with cross-functional team collaboration.
- Ability to adapt to changing project requirements and circumstances.
- Strong documentation and record-keeping skills.
- Commitment to continuous improvement and professional development.

- Coordinate and track project tasks, timelines, and deliverables.
- Communicate with team members and stakeholders for alignment and issue resolution.
- Conduct virtual meetings and check-ins to monitor project progress.
- Prepare and distribute project status reports with updates, risks, and budget tracking.
- Collaborate with cross-functional teams for resource availability and allocation.
- Identify and mitigate risks impacting project timelines and quality.
- Review and approve project deliverables for standards and specifications compliance.
- Manage project budgets and track expenses, coordinating with finance teams.
- Maintain detailed project documentation, including plans and schedules.
- Develop and implement project plans, defining scope, objectives, and success criteria.
- Facilitate communication and collaboration using virtual tools and platforms.
- Adjust project plans in response to changing circumstances.
- Ensure compliance with project management methodologies and best practices.
- Provide updates and presentations to senior management and stakeholders.
- Mentor and support team members to enhance project management skills.
- Handle administrative tasks, including meeting scheduling and agenda preparation.
- Foster a collaborative and accountable team environment.
- Ensure customer and stakeholder satisfaction throughout the project lifecycle.

The ideal candidate for the Virtual Project Manager role is a highly organized and detail-oriented professional with a Bachelor’s degree in Business Administration, Project Management, or a related field, accompanied by PMP certification or an equivalent. They possess extensive experience leading projects in a virtual or remote setting, demonstrating their ability to leverage project management software such as MS Project, Asana, or Trello effectively. Their deep understanding of various project management methodologies like Agile, Scrum, and Waterfall is complemented by strong communication and interpersonal skills, ensuring cohesive and efficient collaboration among geographically dispersed teams. This individual excels in budget management and financial tracking, with a proven track record of identifying and mitigating risks to maintain project timelines and quality. They are adept at using virtual communication tools, including Zoom, Slack, and MS Teams, and are capable of conducting insightful and professional presentations to senior management and stakeholders. As a self-motivated leader, they bring strong organizational and multitasking abilities, an innovative problem-solving mindset, and a proactive approach to adapting to changing circumstances. Their ability to mentor and support team members fosters a positive and productive environment, reflecting their empathetic and approachable nature. They are reliable, with a high degree of professionalism and a commitment to continuous improvement. This candidate has a strong work ethic, can handle high-pressure situations and tight deadlines, and consistently delivers high-quality results, all while maintaining integrity and ethical standards in all interactions. Their strategic thinking, forward-looking approach, and customer-focused mindset ensure stakeholder satisfaction across the project lifecycle.

- Coordinate and track project tasks, timelines, and deliverables using project management software.
- Communicate with team members and stakeholders to ensure alignment and address any project-related issues or updates.
- Conduct regular virtual meetings and check-ins to monitor progress, provide guidance, and resolve any problems.
- Prepare and distribute project status reports, including progress updates, risk assessments, and budget tracking.
- Collaborate with cross-functional teams to ensure resource allocation and availability.
- Identify and mitigate potential risks and issues that could impact project timelines or quality.
- Review and approve project deliverables, ensuring they meet the required standards and specifications.
- Manage project budgets, track expenses, and work with finance teams on billing and invoicing.
- Maintain detailed project documentation, including plans, schedules, meeting minutes, and communications.
- Develop and implement project plans, including defining project scope, objectives, and success criteria.
- Facilitate effective communication and collaboration through virtual tools and platforms.
- Adjust and recalibrate project plans in response to changing circumstances or new information.
- Ensure compliance with project management methodologies and best practices.
- Provide regular updates and presentations to senior management and other stakeholders.
- Mentor and provide support to team members to enhance their project management skills and professional development.
- Handle project-related administrative tasks, such as scheduling meetings, preparing agendas, and maintaining project folders.
- Foster a positive and productive team environment, promoting collaboration and accountability.
- Ensure that customer and stakeholder satisfaction is achieved and maintained throughout the project lifecycle.

- Highly organized with excellent attention to detail
- Strong leadership and team management skills
- Effective communicator with strong interpersonal abilities
- Proactive problem solver with a solutions-oriented mindset
- Ability to handle high-pressure situations and tight deadlines
- Adaptable and flexible to rapidly changing environments
- Self-motivated and capable of working independently
- Strong analytical and critical thinking skills
- Consistently delivers high-quality results
- Empathetic and approachable, fostering a positive team culture
- Tech-savvy with a capability to learn and utilize new tools quickly
- Strong work ethic and high degree of professionalism
- Strategic thinker with a forward-looking approach
- Reliable and dependable with a strong sense of accountability
- Innovative with a continuous improvement mindset
- Ability to balance multiple priorities and manage time effectively
- High degree of initiative and willingness to take on additional responsibilities
- Customer-focused with a commitment to stakeholder satisfaction
- Integrity and ethical standards in all interactions and decisions
- Collaborative spirit with strong team-building skills

- Competitive salary range based on experience and qualifications
- Comprehensive health benefits, including medical, dental, and vision insurance
- Flexible work hours to promote work-life balance
- Remote work opportunities with no commute required
- Generous vacation and paid time off policies
- Professional development and continuous learning opportunities
- 401(k) retirement savings plan with employer matching
- Performance-based bonuses and incentives
- Reimbursement for project management certification and relevant courses
- Employee wellness programs and mental health resources
- Access to cutting-edge project management tools and technologies
- Paid parental leave for new parents
- Regular virtual team-building activities and events
- Opportunity to work with diverse and talented teams across the globe
- Company-sponsored training sessions, workshops, and conferences
- Subscription to professional journals and industry resources
- Employee assistance programs for personal and professional support
- Annual performance reviews with career progression opportunities
- Access to a company laptop and necessary software tools
- Discounted memberships to industry associations and networking groups