Warehouse Planning Manager

Vintti is a dynamic staffing agency bridging the gap between Latin American talent and US-based businesses. We specialize in connecting skilled professionals from Latin America with small and medium-sized businesses, startups, and firms across the United States. Our mission is to provide top-tier staffing solutions that enable US companies to access a diverse pool of talented individuals while offering exciting career opportunities to Latin American professionals. By leveraging our extensive network and deep understanding of both markets, Vintti facilitates mutually beneficial partnerships that drive growth and innovation for our clients and candidates alike.

A Warehouse Planning Manager plays a crucial role in ensuring the efficient operation of a warehouse. They are tasked with coordinating and optimizing storage, inventory management, and distribution processes to maximize productivity. By analyzing data and forecasting demand, they develop strategies to improve workflow, reduce costs, and meet operational targets. Their responsibilities often include overseeing the implementation of warehouse management systems, ensuring compliance with safety regulations, and collaborating with various departments to align warehouse activities with broader business goals. This role demands strong organizational, analytical, and leadership skills to drive continuous improvement.

- Bachelor's degree in Supply Chain Management, Logistics, Business Administration, or a related field
- Minimum of 5 years of experience in warehouse management or a similar role
- Proven experience in developing and implementing warehouse strategies
- Strong knowledge of warehouse management systems (WMS) and inventory management software
- Excellent organizational and multitasking abilities
- Strong leadership and team management skills
- Excellent problem-solving and decision-making capabilities
- Strong communication and interpersonal skills
- Thorough understanding of safety and regulatory compliance standards
- Ability to analyze data and develop actionable insights
- Experience with continuous improvement methodologies
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
- Strong analytical skills and attention to detail
- Ability to work in a fast-paced environment and handle multiple priorities
- Experience with implementing new technologies and automation solutions
- Ability to perform physical tasks as needed (e.g., lifting, moving equipment)
- Certification in warehouse management or logistics is a plus
- Ability to work flexible hours, including evenings and weekends if required
- Valid forklift operator’s license or willingness to obtain one

- Develop and implement efficient warehouse strategies for space optimization, inventory handling, and cost control.
- Coordinate and oversee daily warehouse operations including receiving, storage, order picking, and shipping.
- Monitor and analyze inventory levels to manage space use and ensure timely replenishment.
- Utilize warehouse management systems to track orders, manage stock levels, and ensure data accuracy.
- Schedule workforce and ensure adequate staffing levels for daily operations.
- Conduct regular audits of warehouse procedures and implement improvements.
- Collaborate with procurement and logistics teams for coordinated inbound and outbound shipments.
- Maintain safety standards and ensure compliance with regulatory requirements.
- Perform and oversee maintenance of warehouse equipment and manage repairs or replacements.
- Train and mentor warehouse staff on best practices and standard operating procedures.
- Analyze key performance indicators (KPIs) to assess operational efficiency and effectiveness.
- Develop contingency plans for potential disruptions in warehouse activities.
- Ensure effective communication with other departments and stakeholders to align warehouse activities with business objectives.
- Oversee the implementation of new technologies and automation solutions.
- Prepare and present performance reports to senior management.
- Handle escalated issues and resolve conflicts related to warehouse operations.
- Ensure accuracy, completeness, and proper filing of all warehouse documentation.
- Continuously evaluate and improve warehouse processes for better turnaround times and cost reduction.

The ideal candidate for the Warehouse Planning Manager role will possess a Bachelor's degree in Supply Chain Management, Logistics, Business Administration, or a related field, coupled with a minimum of 5 years of warehouse management experience where they demonstrated a successful track record of developing and implementing efficient warehouse strategies. This expert should have an extensive knowledge of warehouse management systems (WMS) and inventory management software, with proficiency in the Microsoft Office Suite. Their exceptional organizational skills, ability to multitask, and keen attention to detail will set them apart, along with their strong analytical capabilities to derive actionable insights from data. They must exhibit robust leadership qualities, able to exhibit effective communication, problem-solving, and decision-making skills while maintaining high ethical standards and integrity. The candidate should be an innovator, adept at implementing new technologies and driving continuous improvement initiatives to enhance warehouse operations. A commitment to safety and regulatory compliance is essential, as is the physical ability to perform manual tasks when necessary. Their ability to handle pressure, work flexible hours, and adapt to fast-paced environments while remaining customer-focused, reliable, and accountable will make them a perfect fit for this role. The ideal candidate will also be a positive, constructive, and enthusiastic team player, capable of motivating and mentoring staff and fostering a collaborative and results-focused work culture.

- Develop and implement efficient warehouse strategies to optimize space utilization, inventory handling, and cost control.
- Collaborate with warehouse staff to coordinate and oversee daily operations including receiving, storage, order picking, and shipping.
- Monitor and analyze inventory levels to ensure efficient use of space and timely replenishment.
- Use warehouse management systems to track orders, manage stock levels, and ensure data accuracy.
- Schedule and manage the workforce to ensure adequate staffing levels for daily operations.
- Conduct regular audits of warehouse procedures to identify areas for improvement and implement necessary changes.
- Work closely with procurement and logistics teams to coordinate inbound and outbound shipments.
- Maintain safety standards and ensure compliance with all regulatory requirements.
- Perform regular maintenance of warehouse equipment and coordinate repairs or replacements as needed.
- Train and mentor warehouse staff on best practices and standard operating procedures.
- Analyze key performance indicators (KPIs) to assess the efficiency and effectiveness of warehouse operations.
- Develop contingency plans to address potential disruptions in warehouse activities.
- Communicate effectively with other departments and stakeholders to align warehouse activities with overall business objectives.
- Oversee the implementation of new technologies and automation solutions to enhance productivity.
- Prepare and present reports on warehouse performance to senior management.
- Handle escalated issues and resolve conflicts related to warehouse operations.
- Ensure all warehouse documentation is accurate, complete, and properly filed.
- Continuously evaluate and improve warehouse processes to improve turnaround times and reduce costs.

- Strategic thinker with a proactive approach
- Strong leadership qualities
- Excellent communication skills
- High level of organizational ability
- Capacity to multitask effectively
- Strong problem-solving skills
- Decisive and able to make informed decisions quickly
- Effective team player
- Ability to motivate and mentor staff
- Detail-oriented
- Analytical mindset
- Innovatively driven to implement new technologies
- Commitment to safety and regulatory compliance
- Adaptable and flexible
- High ethical standards and integrity
- Results-focused
- Ability to handle pressure and meet deadlines
- Enthusiastic about continuous improvement
- Physically fit for manual tasks
- Positive and constructive attitude
- Reliable and accountable
- Customer-focused mindset
- Capacity to work flexible hours

- Competitive salary range: $70,000 - $95,000, depending on experience and qualifications
- Comprehensive health insurance (medical, dental, vision)
- Retirement savings plan with company match
- Paid time off (PTO) and holidays
- Flexible work hours and the potential for remote work days
- Professional development opportunities and tuition reimbursement
- Performance-based bonuses and incentives
- Employee assistance program (EAP)
- Opportunities for career advancement within the company
- Employee wellness programs and gym membership discounts
- Life and disability insurance
- Company-sponsored training and certification programs
- Subsidized child care and family leave options
- Transportation and commuter benefits
- Supportive company culture focused on work-life balance
- Employee discount programs
- Regular company events and team building activities
- On-site parking or transportation allowances
- Access to the latest warehouse technologies and automation tools for professional growth