Accounts Receivable Manager

Vintti is a staffing agency that leverages the geographical advantage of Latin America to benefit US businesses. We connect companies with professionals who work in time zones closely aligned with or identical to US hours, ensuring seamless communication and collaboration. This synchronicity allows for real-time interaction, enhancing productivity and eliminating the delays often associated with offshore staffing.

An Accounts Receivable Manager oversees the billing operations and processes within an organization. This role is crucial for maintaining accurate financial records, ensuring timely collections of outstanding invoices, and improving cash flow. The manager supervises a team of accounts receivable clerks, develops strategies to reduce late payments, and works closely with other departments to resolve billing disputes. Additionally, they are responsible for implementing and improving collection procedures, preparing periodic reports, and ensuring compliance with financial regulations and company policies. An effective Accounts Receivable Manager enhances the financial health and efficiency of the company.

- Bachelor’s degree in Accounting, Finance, or related field
- A minimum of 5 years of experience in accounts receivable or related financial role
- Proven experience in a supervisory or managerial position
- Strong knowledge of accounting principles and accounts receivable processes
- Proficiency in accounting software and Microsoft Office, particularly Excel
- Exceptional attention to detail and accuracy
- Excellent analytical and problem-solving skills
- Strong organizational and time-management abilities
- Effective communication and interpersonal skills
- Ability to work collaboratively and lead a team
- Customer service oriented with the ability to resolve billing issues professionally
- Ability to work well under pressure and meet deadlines
- Experience with electronic invoicing and online payment systems
- Understanding of credit policies and procedures
- Ability to train, mentor, and develop staff
- Familiarity with compliance and regulatory standards in accounting
- Knowledge of the audit process
- Strong record-keeping and documentation skills

- Lead and supervise the accounts receivable team
- Ensure timely and accurate invoicing
- Monitor aging reports and follow up on overdue accounts
- Conduct credit assessments for clients to determine credit limits
- Implement and update credit policies and procedures
- Reconcile the accounts receivable ledger
- Prepare financial reports on accounts receivable status
- Resolve billing discrepancies and customer queries
- Process adjustments, refunds, write-offs, and necessary adjustments
- Ensure compliance with accounting standards
- Approve invoices and ensure correct coding and documentation
- Analyze and optimize the accounts receivable process
- Communicate with clients about payment arrangements and credit holds
- Manage electronic invoicing and online payment systems
- Train and evaluate accounts receivable staff
- Coordinate with auditors during audits
- Assist in developing operational policies and procedures
- Maintain accurate records of all accounts receivable activities

The ideal candidate for the Accounts Receivable Manager role will possess a Bachelor’s degree in Accounting, Finance, or a related field and have at least 5 years of relevant experience, including a track record of effective leadership in a supervisory or managerial role. This individual will demonstrate strong knowledge of accounting principles and accounts receivable processes, along with proficiency in accounting software and Microsoft Excel. The perfect fit will exhibit exceptional attention to detail and accuracy, paired with excellent analytical and problem-solving skills. They will be highly organized, capable of managing time effectively, and adept at handling stressful situations while meeting stringent deadlines. Strong communication and interpersonal skills are essential, as the ideal candidate will need to resolve billing discrepancies and customer queries professionally. A proactive approach to identifying and addressing issues, a customer-focused mindset, and the ability to mentor and develop team members are key attributes. The candidate will also have experience with electronic invoicing and online payment systems, an understanding of credit policies and financial regulations, and familiarity with compliance and auditing standards. Adaptability, strong ethical standards, and the ability to collaborate with cross-functional teams will further distinguish the ideal candidate as an integral asset to the organization.

- Oversee and manage the accounts receivable team to ensure accurate and timely invoicing
- Monitor the aging of accounts receivable and follow up on overdue accounts
- Conduct credit assessments of new and existing clients to establish credit limits
- Implement and review the company's credit policies and procedures
- Reconcile accounts receivable ledger to ensure that all payments are accounted for and properly posted
- Prepare daily, weekly, and monthly financial reports on accounts receivable status
- Coordinate with the sales and customer service teams to resolve billing discrepancies and customer queries
- Process adjustments to accounts as necessary, including refunds, write-offs, and adjustments
- Ensure compliance with accounting standards and company policies
- Review and approve invoices and ensure proper coding and documentation
- Analyze and improve the accounts receivable process to increase efficiency
- Communicate with clients about payment arrangements and release of credit holds
- Manage and process electronic invoicing and online payment systems
- Train, mentor, and evaluate accounts receivable staff
- Coordinate with auditors to provide necessary documentation and explanations during audits
- Assist in the development and implementation of operational policies and procedures
- Maintain accurate and organized records of all accounts receivable activities

- Strong leadership and team management skills
- High level of accuracy and attention to detail
- Effective problem-solving and analytical abilities
- Proactive approach to identifying and addressing issues
- Excellent organizational and time-management skills
- Strong communication and interpersonal skills
- Ability to handle stressful situations and meet deadlines
- Customer-focused mindset with a professional demeanor
- Adaptability to change and continuous improvement
- Strong ethical standards and integrity
- Ability to mentor and develop team members
- Proficient in accounting software and Microsoft Excel
- Strong understanding of credit policies and financial regulations
- Detail-oriented with a knack for maintaining thorough records
- Ability to collaborate with cross-functional teamsaturation

- Competitive salary range commensurate with experience
- Comprehensive health, dental, and vision insurance
- Retirement savings plan with company match
- Paid time off (PTO) and paid holidays
- Professional development and training opportunities
- Tuition reimbursement program
- Flexible work schedule
- Opportunities for career advancement within the company
- Employee assistance program (EAP)
- Company-sponsored wellness programs
- Life and disability insurance
- Performance-based bonuses
- Remote work options
- Commuter benefits
- Collaborative and supportive work environment
- Access to company-sponsored events and activities