Facilities Manager

Vintti is a specialized staffing agency that believes diversity is the catalyst for innovation. We connect US-based SMBs, startups, and firms with exceptional talent from Latin America, fostering a rich tapestry of cultural perspectives within American businesses. Our unique position allows us to handpick professionals who not only possess the required skills but also bring fresh ideas and global insights to the table. Vintti's services go beyond filling positions; we enrich company cultures and expand business horizons on an international scale.

A Facilities Manager is responsible for ensuring that buildings and their services meet the needs of the people that work in them. This role involves managing cleaning, maintenance, security, and IT infrastructure across multiple sites. From ensuring safety regulations are met to budget management and space optimization, the Facilities Manager is integral to creating a safe, efficient, and well-functioning work environment. With a focus on operational excellence, they coordinate vendors, manage contracts, and implement robust systems for facility upkeep, contributing significantly to a company’s productivity and employee well-being.

- Bachelor’s degree in Facilities Management, Engineering, Business Administration, or related field.
- Minimum of 5 years of experience in facilities management or a similar role.
- Proven experience managing a team of maintenance staff and external contractors.
- Strong knowledge of building systems, including HVAC, electrical, plumbing, and security.
- Familiarity with health, safety, and environmental regulations.
- Excellent project management skills and the ability to handle multiple tasks simultaneously.
- Strong budgeting and financial management skills.
- Proficient in using facilities management software and tools.
- Excellent communication and interpersonal skills.
- Ability to work well under pressure and in emergency situations.
- Strong problem-solving skills and attention to detail.
- Valid driver’s license and the ability to travel between multiple sites if required.
- Professional certifications such as Certified Facility Manager (CFM) or Facility Management Professional (FMP) are advantageous.
- Ability to read and interpret blueprints, schematics, and technical documents.
- Strong negotiation skills for liaising with vendors and service providers.
- Ability to stay updated with the latest industry trends and best practices.
- Demonstrated experience in implementing energy-saving initiatives.

- Oversee daily operations of the facilities to ensure functionality, comfort, safety, and efficiency.
- Conduct regular inspections of building infrastructure and systems to identify and address maintenance needs.
- Coordinate and supervise maintenance staff and external contractors for repair and improvement projects.
- Manage the scheduling of preventive maintenance and repair works to minimize disruption to operations.
- Ensure compliance with applicable health, safety, and environmental regulations.
- Oversee the management of security operations for the building, including monitoring access and responding to incidents.
- Manage the upkeep of buildings, grounds, and equipment, ensuring they meet health and safety standards.
- Develop and implement emergency response plans and conduct regular drills to ensure preparedness.
- Track and manage facilities maintenance budgets and expenditures to ensure cost-effectiveness.
- Collaborate with other departments to understand and address their facility-related needs and requirements.
- Maintain accurate records of maintenance schedules, repair work, safety inspections, and other relevant activities.
- Manage building cleaning and waste disposal processes, ensuring both services are performed at satisfactory levels.
- Address tenant or employee complaints and service requests promptly and effectively.
- Plan and oversee renovations and refurbishments to improve facilities’ usability and aesthetics.
- Monitor energy consumption and implement energy-saving initiatives to reduce operational costs.
- Negotiate contracts with vendors and service providers to secure favorable terms and maintain service quality.
- Ensure all facilities management activities align with the organization's strategic goals and objectives.
- Maintain an up-to-date knowledge of industry trends, technologies, and best practices in facilities management.
- Conduct risk assessments and recommend measures to mitigate potential hazards within the facility.
- Ensure operational efficiency by implementing effective facilities management software and tools.

The ideal candidate for the Facilities Manager role will hold a Bachelor’s degree in Facilities Management, Engineering, Business Administration, or a related field, coupled with a minimum of five years of hands-on experience in facilities management or a similar role. This individual will have a demonstrated history of effectively managing a team of maintenance staff and external contractors, and a deep understanding of building systems, including HVAC, electrical, plumbing, and security. They will possess strong project management skills, enabling them to juggle multiple tasks efficiently and handle emergency situations adeptly. Known for their detail-oriented nature and proactive problem-solving approach, the ideal candidate will meticulously oversee building inspections, maintenance schedules, and compliance with health, safety, and environmental regulations. Financial acumen will be one of their key strengths, as will their proficiency in using facilities management software to optimize operations. Their excellent communication and interpersonal skills will allow them to build strong relationships with stakeholders, address tenant and employee needs effectively, and lead their team with confidence. Adaptability and resilience will be second nature to them, enabling them to thrive under pressure and adjust to evolving priorities seamlessly. The candidate will be well-versed in contract negotiations, ensuring favorable terms with vendors and service providers, and will bring a forward-thinking mindset focused on continuous improvement and energy efficiency. Professional certifications such as Certified Facility Manager (CFM) or Facility Management Professional (FMP) would provide a strong advantage, as would their ability to interpret technical documents and blueprints. With a commitment to safety, a strong work ethic, and a professional demeanor, this candidate will be instrumental in aligning facilities management activities with organizational goals and maintaining the highest standards of operational efficiency and compliance.

- Oversee daily operations of the facilities to ensure functionality, comfort, safety, and efficiency.
- Conduct regular inspections of building infrastructure and systems to identify and address maintenance needs.
- Coordinate and supervise maintenance staff and external contractors for repair and improvement projects.
- Manage the scheduling of preventive maintenance and repair works to minimize disruption to operations.
- Ensure compliance with applicable health, safety, and environmental regulations.
- Oversee the management of security operations for the building, including monitoring access and responding to incidents.
- Manage the upkeep of buildings, grounds, and equipment, ensuring they meet health and safety standards.
- Develop and implement emergency response plans and conduct regular drills to ensure preparedness.
- Track and manage facilities maintenance budgets and expenditures to ensure cost-effectiveness.
- Collaborate with other departments to understand and address their facility-related needs and requirements.
- Maintain accurate records of maintenance schedules, repair work, safety inspections, and other relevant activities.
- Manage building cleaning and waste disposal processes, ensuring both services are performed at satisfactory levels.
- Address tenant or employee complaints and service requests promptly and effectively.
- Plan and oversee renovations and refurbishments to improve facilities’ usability and aesthetics.
- Monitor energy consumption and implement energy-saving initiatives to reduce operational costs.
- Negotiate contracts with vendors and service providers to secure favorable terms and maintain service quality.
- Ensure all facilities management activities align with the organization's strategic goals and objectives.
- Maintain an up-to-date knowledge of industry trends, technologies, and best practices in facilities management.
- Conduct risk assessments and recommend measures to mitigate potential hazards within the facility.
- Ensure operational efficiency by implementing effective facilities management software and tools.

- Highly organized with superb multitasking abilities
- Strong leadership and team management skills
- Detail-oriented with a keen eye for spotting potential issues
- Proactive problem-solver with a hands-on approach
- Excellent communication and interpersonal skills
- Adaptable and able to respond effectively to changing priorities
- Strong financial acumen and budget management skills
- Technologically savvy with proficiency in facilities management software
- Committed to maintaining high standards of safety and compliance
- Ability to build and maintain strong relationships with stakeholders
- Resilient and able to perform well under pressure
- Innovative thinker with a focus on continuous improvement
- Strong negotiation skills
- Customer-focused with a commitment to addressing tenant and employee needs
- Environmentally conscious with a drive for energy efficiency
- Professional demeanor and strong work ethic
- Thorough understanding of building systems and maintenance needs

- Competitive salary range: $70,000 - $90,000 per annum
- Comprehensive health insurance (medical, dental, and vision)
- Retirement savings plan with employer match
- Paid time off (PTO) and holiday pay
- Flexible working hours
- Opportunities for professional development and continuing education
- Tuition reimbursement program
- Employee wellness programs
- Life and disability insurance
- Performance-based bonuses
- Employee assistance program (EAP)
- Access to on-site fitness facilities
- Reimbursement for work-related travel expenses
- Free parking or transit subsidy
- Employee discounts on services and products
- Collaborative and supportive work environment
- Regular team-building activities and events
- Opportunities for career advancement and growth within the organization
- Work-life balance initiatives
- Opportunities to work on diverse and challenging projects
- Access to the latest facilities management technologies and tools