HR Assistant

Vintti is a forward-thinking staffing agency at the forefront of global talent solutions. We specialize in connecting US-based SMBs, startups, and firms with highly skilled professionals from Latin America. Our innovative approach breaks down geographical barriers, allowing businesses to tap into a rich pool of diverse talent while offering Latin American professionals access to exciting international career opportunities. Vintti builds bridges across continents, fostering cultural exchange and driving business growth through strategic staffing solutions.

An HR Assistant plays a crucial support role within the human resources department, handling a variety of administrative and clerical tasks. They assist in recruitment processes, coordinate interviews, and maintain employee records. Additionally, HR Assistants help with onboarding new hires, managing HR documents such as employment contracts and performance reports, and ensuring compliance with labor laws. They often serve as the first point of contact for employee inquiries, providing support and information on company policies and benefits, fostering a positive work environment.

- Bachelor's degree in Human Resources, Business Administration, or related field.
- 1-2 years of experience in a similar HR or administrative role.
- Strong organizational and time management skills.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with HR software and databases.
- High attention to detail and accuracy.
- Ability to handle confidential information with discretion.
- Strong interpersonal skills and ability to work well in a team.
- Basic knowledge of labor laws and HR best practices.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Problem-solving skills and resourcefulness.
- Customer service orientation and ability to handle inquiries professionally.
- Experience with payroll and benefits administration is a plus.
- Familiarity with recruitment processes and applicant tracking systems (ATS).
- Basic understanding of performance management and employee relations.
- Flexibility and adaptability in response to changing work priorities.

- Post job advertisements and update job listings on various platforms.
- Schedule interviews and communicate with candidates.
- Conduct preliminary screenings of candidates.
- Organize and maintain HR documents, such as employment records and onboarding guides.
- Handle administrative tasks including filing and data entry.
- Respond to HR-related inquiries from employees and external parties.
- Prepare new employee files and manage new hire onboarding schedules.
- Coordinate orientations and training schedules for new hires.
- Update and maintain HR databases and employee records.
- Provide data for payroll preparation, such as absences and bonus information.
- Prepare and distribute HR-related correspondence and documents.
- Coordinate and assist with employee training programs.
- Organize company events and meetings.
- Ensure compliance with labor regulations and company policies.
- Conduct background checks and verify employment references.
- Monitor and respond to emails in the HR inbox.
- Track employee performance reviews and manage appraisal documentation.
- Assist in creating and implementing HR policies and procedures.
- Coordinate employee benefits programs and assist with enrollment.
- Gather and process timesheets, ensuring accuracy in time tracking.
- Maintain the HR office layout, supplies, and equipment.

The ideal candidate for the HR Assistant role is a highly organized and detail-oriented individual with a Bachelor's degree in Human Resources, Business Administration, or a related field, and 1-2 years of relevant experience in HR or administrative functions. They possess excellent verbal and written communication skills, enabling them to interact effectively with candidates, employees, and external partners. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with HR software and databases are essential, as is a solid understanding of labor laws and HR best practices. The candidate demonstrates strong interpersonal skills, capable of working collaboratively within a team, and maintains a high level of discretion when handling confidential information. They are adept at multitasking, prioritizing tasks efficiently in a fast-paced environment, and exhibit strong problem-solving abilities and resourcefulness. A customer service-oriented approach, combined with experience in payroll and benefits administration, recruitment processes, and Applicant Tracking Systems (ATS), further distinguishes them. Their adaptability, flexibility, and dedication to continuous learning and professional development ensure they stay up-to-date with industry standards, while their commitment to compliance ensures alignment with labor regulations and company policies.

- Assist with the recruitment process by posting job advertisements, scheduling interviews, and conducting preliminary screenings.
- Handle various administrative tasks such as filing, data entry, and managing HR documents (e.g., employment records and onboarding guides).
- Respond to internal and external HR-related inquiries or requests.
- Assist with the onboarding process for new hires, including preparing new employee files, coordinating orientations, and managing training schedules.
- Maintain and update HR databases and employee records.
- Assist in payroll preparation by providing relevant data (e.g., absences, bonuses, leaves).
- Prepare and distribute HR-related correspondence, such as offer letters, contracts of employment, and company policies.
- Coordinate and assist with employee training programs.
- Support the organization of company events and meetings.
- Ensure compliance with labor regulations.
- Conduct background checks and verify employment references.
- Monitor and manage HR email inbox and respond to queries in a timely manner.
- Support the performance management process by tracking employee performance reviews and managing appraisal documentation.
- Assist with the creation and implementation of HR policies and procedures.
- Coordinate employee benefits programs and assist with enrollment and claims processing.
- Support special projects and initiatives as needed by the HR team.
- Gather and process timesheets and ensure accuracy in time tracking.
- Organize and maintain the HR office layout, supplies, and equipment.

- Strong organizational and time management skills
- Excellent verbal and written communication abilities
- High attention to detail and accuracy
- Discretion in handling confidential information
- Effective interpersonal skills and teamwork capability
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Familiarity with HR software and databases
- Basic knowledge of labor laws and HR best practices
- Ability to multitask and prioritize in a fast-paced environment
- Problem-solving and resourcefulness
- Customer service orientation
- Adaptability and flexibility to changing work priorities
- Dedication to continuous learning and professional development
- Experience with payroll and benefits administration
- Familiarity with recruitment processes and ATS (Applicant Tracking Systems)
- Basic understanding of performance management and employee relations
- Strong commitment to ensuring compliance with labor regulations and company policies

- Competitive salary
- Comprehensive health, dental, and vision insurance
- Paid time off (PTO) and holidays
- Retirement savings plan with company match
- Employee assistance program (EAP)
- Professional development and training opportunities
- Flexible working hours
- Remote work options
- Wellness programs and gym membership discounts
- Life and disability insurance
- Tuition reimbursement
- Career advancement opportunities
- Supportive and inclusive company culture
- Employee recognition programs
- Company-sponsored events and team-building activities
- Work-life balance initiatives
- Paid parental leave
- Transportation and commuting subsidies
- Access to a network of industry professionals.