HR Compliance Specialist

Vintti is a staffing agency that acts as an economic enabler. By connecting US-based SMBs, startups, and firms with top-tier Latin American talent, we drive growth on both sides of the equation. For US businesses, we offer access to a pool of highly skilled professionals at competitive rates, allowing for increased efficiency and scalability. For Latin American workers, we provide opportunities to engage with the US market, fostering professional development and economic advancement. Vintti stands at the intersection of global talent and American enterprise, facilitating partnerships that stimulate economic prosperity across borders.

An HR Compliance Specialist plays a crucial role in ensuring that an organization adheres to labor laws, regulatory requirements, and internal policies. This position involves monitoring and implementing compliance programs, conducting audits, and providing guidance on legal and regulatory matters to minimize risk. The HR Compliance Specialist also develops and enforces policies to promote a safe, fair, and non-discriminatory workplace while keeping the company updated on changes in laws and regulations. This role is essential for maintaining the company's integrity, reputation, and operational efficiency.

- Bachelor’s degree in Human Resources, Business Administration, or related field.
- Minimum of 3-5 years of experience in HR compliance or a related field.
- Strong knowledge of federal, state, and local HR regulations and laws.
- Previous experience in auditing and monitoring HR policies and practices.
- Excellent analytical and problem-solving skills.
- Proficiency with HRIS and compliance management software.
- Strong attention to detail and organizational skills.
- Effective communication and interpersonal skills.
- Ability to interpret complex regulations and provide clear guidance.
- Experience with developing and delivering training programs.
- Strong project management skills.
- Ability to handle sensitive and confidential information.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability to work independently and as part of a team.
- Strong research skills to track industry trends and changes in compliance.
- Experience in preparing and submitting compliance reports.
- Knowledge of affirmative action plans and EEO reporting requirements.
- Understanding of occupational health and safety regulations.
- Certification such as PHR, SPHR, SHRM-CP, or SHRM-SCP preferred.
- Ability to manage multiple tasks and meet deadlines.

- Monitor and audit HR policies and practices to ensure compliance with regulations.
- Conduct routine checks of employee records for regulatory compliance.
- Provide guidance on compliance issues and best practices to HR and management.
- Collaborate with legal and regulatory teams on compliance interpretations and implementations.
- Maintain records of compliance activities and reports.
- Develop and deliver training on compliance requirements and standards.
- Prepare and submit compliance reports as required.
- Review and update employee handbooks and policies.
- Investigate and resolve compliance-related concerns or incidents.
- Assist in developing and implementing HR compliance programs and initiatives.
- Track trends and changes in HR compliance to update company policies.
- Respond to government agencies and external audits.
- Compile and analyze data to measure compliance effectiveness.
- Ensure timely completion of mandatory compliance training.
- Manage and oversee employee background check processes.
- Develop and maintain a risk management framework.
- Coordinate corrective actions for compliance violations with various departments.
- Support creation and maintenance of affirmative action plans and EEO reports.
- Facilitate internal audit processes and follow up on corrective actions.
- Monitor compliance with OSHA and other occupational health and safety requirements.

The ideal candidate for the HR Compliance Specialist role will possess a Bachelor’s degree in Human Resources, Business Administration, or a related field, with a minimum of 3-5 years of proven experience in HR compliance or relevant areas. This individual will have an in-depth understanding of federal, state, and local HR regulations and laws and demonstrate a strong background in auditing and monitoring HR policies and practices. They will excel in analytical and problem-solving abilities, coupled with meticulous attention to detail and exceptional organizational skills. Proficiency with HRIS, compliance management software, and the Microsoft Office Suite is essential. The candidate should be adept in interpreting complex regulations and providing clear, actionable guidance, along with a track record in developing and delivering comprehensive training programs. Strong project management skills will enable them to manage multiple tasks efficiently while ensuring the confidentiality and sensitivity of information. Certification such as PHR, SPHR, SHRM-CP, or SHRM-SCP is highly desired. Furthermore, the candidate will exhibit strong ethical standards, integrity, superb communication, and interpersonal skills, along with a proactive, resilient approach to problem-solving and adaptability to the evolving compliance landscape. Their ability to prioritize, influence, educate, and build relationships across departments, coupled with a commitment to continuous learning and professional development, will set them apart as an indispensable asset to the organization.

- Monitor and audit HR policies and practices to ensure compliance with federal, state, and local regulations.
- Conduct routine checks of employee records to verify compliance with mandatory regulations.
- Provide guidance and support to HR and management on compliance-related issues and best practices.
- Collaborate with legal and regulatory teams to interpret compliance regulations and implement necessary changes.
- Maintain up-to-date records of compliance activities and reporting.
- Develop and deliver training sessions to educate staff on compliance requirements and standards.
- Prepare and submit compliance reports to internal and external stakeholders as required.
- Review and update employee handbooks and policies to reflect current laws and regulations.
- Investigate and resolve any compliance-related concerns or incidents.
- Assist in the development and implementation of HR compliance programs and initiatives.
- Track industry trends and changes in HR compliance to proactively adjust company policies.
- Respond to government agencies and external audits, providing required documentation and information.
- Compile and analyze data to measure compliance effectiveness and identify areas for improvement.
- Ensure timely completion of mandatory compliance training for all employees.
- Manage and oversee employee background check processes.
- Develop and maintain a risk management framework to mitigate compliance risks.
- Coordinate with various departments to implement corrective actions for compliance violations.
- Support the creation and maintenance of affirmative action plans and equal employment opportunity reports.
- Facilitate internal audit processes and follow up on corrective actions.
- Monitor and ensure compliance with OSHA and other occupational health and safety requirements.

- Strong ethical standards and integrity
- Detail-oriented with exceptional organizational skills
- Proactive approach to problem-solving
- Excellent analytical skills
- Strong communication and interpersonal skills
- Ability to handle sensitive and confidential information with discretion
- Ability to interpret and apply complex regulations
- Strong project management abilities
- Ability to work independently and collaboratively
- Strong research skills to stay updated on regulatory changes
- Adaptability to changing compliance landscapes
- Ability to prioritize tasks and manage multiple projects simultaneously
- High level of accountability and responsibility
- Strong critical thinking skills
- Ability to influence and educate others on compliance best practices
- Resilience under pressure and ability to meet tight deadlines
- Commitment to continuous learning and professional development
- Effective at building relationships across departments
- Strong negotiation skills
- Attention to accuracy and completeness in documentation and reporting

- Competitive salary range
- Comprehensive health insurance (medical, dental, vision)
- Retirement savings plan with company match
- Paid time off (vacation, sick leave, holidays)
- Flexible work schedule options
- Remote work opportunities
- Professional development and training programs
- Tuition reimbursement
- Employee assistance program (EAP)
- Wellness programs and initiatives
- Company-sponsored social events and activities
- Paid parental leave
- Life and disability insurance
- Commuter benefits
- Fitness center membership or fitness reimbursement
- Employee recognition and rewards programs
- Opportunities for career advancement
- Collaborative and inclusive work environment
- Access to industry conferences and seminars