HR Project Coordinator

Vintti is a forward-thinking staffing agency at the forefront of global talent solutions. We specialize in connecting US-based SMBs, startups, and firms with highly skilled professionals from Latin America. Our innovative approach breaks down geographical barriers, allowing businesses to tap into a rich pool of diverse talent while offering Latin American professionals access to exciting international career opportunities. Vintti builds bridges across continents, fostering cultural exchange and driving business growth through strategic staffing solutions.

An HR Project Coordinator plays a pivotal role in supporting the Human Resources department by managing and coordinating various HR projects, ensuring they align with organizational goals and comply with regulations. This role involves planning, organizing, and executing HR initiatives such as recruitment drives, employee training programs, and policy updates. The HR Project Coordinator also facilitates communication among team members, tracks project progress, and prepares reports to evaluate outcomes. With a keen eye for detail and strong organizational skills, they help streamline processes and improve overall HR efficiency.

- Bachelor's degree in Human Resources, Business Administration, or related field.
- 2+ years of experience in project coordination or management, preferably in an HR environment.
- Proficiency in project management tools and software.
- Strong organizational and multitasking skills.
- Excellent written and verbal communication skills.
- Ability to work collaboratively in a team environment.
- Strong attention to detail and accuracy.
- Problem-solving skills and the ability to handle conflicts.
- Experience with recruitment processes and HR practices.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with HR databases and systems.
- Ability to manage time effectively and prioritize tasks.
- Understanding of budget management and expense tracking.
- Knowledge of compliance and regulatory requirements in HR.
- Strong research and data-gathering skills.
- Ability to adapt to changing project requirements and deadlines.

- Coordinate, schedule, and facilitate project meetings, including agenda preparation and minute-taking.
- Develop, update, and maintain comprehensive project plans, timelines, and status reports.
- Manage the recruitment process by posting job openings, scheduling interviews, and conducting initial candidate screenings.
- Collaborate with HR team members to implement project plans and monitor project progress.
- Track project milestones and deliverables, updating relevant stakeholders with project status reports.
- Facilitate effective communication among project team members to ensure goal and objective alignment.
- Arrange logistics for training sessions, workshops, and other HR-related events.
- Create, distribute, and manage HR project-related documentation and communications.
- Monitor and manage project budgets, expenses, and resource allocations.
- Address and resolve project-related issues and conflicts as they arise.
- Maintain accurate and updated project records and documentation throughout the lifecycle.
- Provide administrative support to the HR project team as required.
- Update and maintain databases and systems to track project metrics and performance indicators.
- Conduct research and gather data to support HR project initiatives.
- Ensure all HR project activities comply with internal policies and external regulations.

The ideal candidate for the HR Project Coordinator role will hold a Bachelor's degree in Human Resources, Business Administration, or a related field, coupled with a minimum of 2 years of experience in project coordination or management within an HR environment. This individual will possess strong organizational and multitasking skills, demonstrated through proficiency in project management tools and software, and a keen eye for detail. They will excel in written and verbal communication, facilitating effective collaboration within a team and ensuring alignment towards common goals and objectives. The candidate will have hands-on experience with recruitment processes and possess a solid understanding of HR practices, compliance, and regulatory requirements. Their proactive and self-motivated nature will enable them to manage project timelines efficiently, address and resolve conflicts, and adapt to changing project demands. The ideal candidate will exhibit strong problem-solving skills, technological proficiency, particularly with Microsoft Office Suite and HR databases, and the capability to manage project budgets and expenses. With a customer service-oriented approach, high integrity, confidentiality, and a results-driven mindset, this individual will bring innovative solutions and a dedicated, collaborative spirit to the HR project team.

- Coordinate and schedule project meetings, including preparing agendas and taking meeting minutes.
- Develop and maintain project plans, timelines, and status reports.
- Assist in the recruitment process by posting job openings, scheduling interviews, and conducting initial screenings.
- Collaborate with HR team members to implement and monitor project progress.
- Track project milestones and deliverables, reporting on the status to relevant stakeholders.
- Facilitate communication among project team members to ensure alignment on goals and objectives.
- Handle logistical arrangements for training sessions, workshops, and other HR-related events.
- Assist in the creation and distribution of HR project-related documentation and communications.
- Monitor and manage project budgets, expenses, and resource allocations.
- Address and resolve any issues or conflicts that arise during the project lifecycle.
- Maintain accurate and updated project records and documentation.
- Provide administrative support to the HR project team as needed.
- Update and maintain databases and systems to track project metrics and performance indicators.
- Conduct research and gather data to support HR project initiatives.
- Ensure compliance with internal policies and external regulations relevant to HR projects.

- Proactive and self-motivated
- Detail-oriented and meticulous
- Strong interpersonal skills
- Effective communicator
- Adaptable and flexible
- Strong organizational abilities
- Team player with a collaborative mindset
- High level of integrity and confidentiality
- Problem solver with critical thinking skills
- Ability to handle multiple tasks simultaneously
- Strong decision-making capabilities
- Technologically proficient
- Customer service oriented
- Highly resourceful and innovative
- Results-driven and goal-oriented

- Competitive salary range of $60,000 - $75,000 annually, based on experience and qualifications
- Comprehensive health, dental, and vision insurance
- 401(k) retirement plan with company match
- Paid time off (PTO) and company holidays
- Opportunities for professional development and career advancement
- Tuition reimbursement program for continuing education
- Flexible work hours and potential for remote work options
- Employee wellness programs and resources
- Company-sponsored training and workshops
- Life and disability insurance
- Employee assistance program (EAP) for personal and work-related support
- Discounted gym membership or on-site fitness center access
- Commuter benefits and transportation subsidies
- Collaborative and inclusive work environment
- Performance bonuses and incentive programs