HR Support Specialist

Vintti is a staffing agency that acts as an economic enabler. By connecting US-based SMBs, startups, and firms with top-tier Latin American talent, we drive growth on both sides of the equation. For US businesses, we offer access to a pool of highly skilled professionals at competitive rates, allowing for increased efficiency and scalability. For Latin American workers, we provide opportunities to engage with the US market, fostering professional development and economic advancement. Vintti stands at the intersection of global talent and American enterprise, facilitating partnerships that stimulate economic prosperity across borders.

An HR Support Specialist plays a crucial role in maintaining the efficiency and effectiveness of the human resources department. This position involves a variety of administrative and support tasks, ensuring seamless HR operations. Key responsibilities include assisting with recruitment processes, maintaining employee records, coordinating employee onboarding and training, and supporting payroll and benefits administration. The HR Support Specialist fosters positive employee relations and ensures compliance with company policies and labor laws, contributing significantly to a positive and productive workplace environment.

- Bachelor's degree in Human Resources, Business Administration, or related field.
- 2+ years of experience in an HR support or administrative role.
- Proficiency with HRIS and applicant tracking systems.
- Strong understanding of HR policies, procedures, and labor laws.
- Excellent organizational and multitasking abilities.
- Strong communication and interpersonal skills.
- High attention to detail and accuracy.
- Ability to handle sensitive information confidentially.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with payroll processing and benefits administration preferred.
- Ability to work effectively in a team environment.
- Strong problem-solving skills.
- Ability to prioritize tasks and meet deadlines.
- Experience with employee onboarding and offboarding processes.
- Familiarity with performance review processes.
- Ability to coordinate and organize company events and training sessions.
- Strong time management skills.
- Demonstrated ability to compile and analyze HR metrics and reports.

- Respond to employee inquiries regarding HR policies, procedures, and programs.
- Assist in the onboarding process for new hires, including scheduling orientations and preparing new hire packets.
- Maintain and update employee records in HRIS and other systems.
- Coordinate and schedule interviews, including communication with candidates and interviewers.
- Process and track employee leave requests, ensuring compliance with company policies and relevant labor laws.
- Support the benefits administration process, including enrollment, changes, and answering employee questions.
- Prepare and distribute HR-related documents, such as employment contracts and forms.
- Assist in the organization of employee training sessions, workshops, and development programs.
- Handle administrative tasks related to payroll processing, including timesheet verification and resolving discrepancies.
- Assist with employee performance review process by coordinating schedules and assembling necessary documentation.
- Conduct initial review of employee grievances and escalate issues as needed.
- Monitor and update job postings on company website and external job boards.
- Compile and prepare HR metrics and reports for management review.
- Support the coordination of company events and employee engagement activities.
- Ensure compliance with all federal, state, and local employment laws and regulations.
- Assist with the implementation of HR projects and initiatives.
- Maintain strict confidentiality of employee information and sensitive HR data.
- Provide general administrative support to the HR department as needed.

The ideal candidate for the HR Support Specialist role will possess a Bachelor's degree in Human Resources, Business Administration, or a related field, coupled with over two years of experience in an HR support or administrative role. They will have demonstrated proficiency in HRIS and applicant tracking systems and possess an in-depth understanding of HR policies, procedures, and labor laws. Their strong organizational and multitasking abilities will enable them to handle complex workflows efficiently, while their excellent communication and interpersonal skills will ensure effective engagement with employees and team members. With a keen eye for detail and a high degree of accuracy, this individual will excel in maintaining employee records, processing leave requests, and supporting payroll and benefits administration. They will exhibit a strong work ethic, professionalism, and integrity, coupled with the ability to handle sensitive information confidentially. Proactive and self-motivated, they will show adaptability to shifting priorities and thrive in high-pressure situations. Their ability to compile and analyze HR metrics and reports, coupled with effective problem-solving and critical thinking skills, will equip them to support HR projects, employee training, and performance review processes adeptly. Furthermore, this candidate will bring a collaborative spirit, a customer service orientation, and an eagerness to grow within the HR field, making them a standout addition to the team.

- Respond to employee inquiries regarding HR policies, procedures, and programs.
- Assist in the onboarding process for new hires, including scheduling orientations and preparing new hire packets.
- Maintain and update employee records in HRIS and other systems.
- Coordinate and schedule interviews, including communication with candidates and interviewers.
- Process and track employee leave requests, ensuring compliance with company policies and relevant labor laws.
- Support the benefits administration process, including enrollment, changes, and answering employee questions.
- Prepare and distribute HR-related documents, such as employment contracts and forms.
- Assist in the organization of employee training sessions, workshops, and development programs.
- Handle administrative tasks related to payroll processing, including timesheet verification and resolving discrepancies.
- Assist with employee performance review process by coordinating schedules and assembling necessary documentation.
- Conduct initial review of employee grievances and escalate issues as needed.
- Monitor and update job postings on company website and external job boards.
- Compile and prepare HR metrics and reports for management review.
- Support the coordination of company events and employee engagement activities.
- Ensure compliance with all federal, state, and local employment laws and regulations.
- Assist with the implementation of HR projects and initiatives.
- Maintain strict confidentiality of employee information and sensitive HR data.
- Provide general administrative support to the HR department as needed.

- Strong work ethic and dedication
- Excellent problem-solving abilities
- High degree of professionalism and integrity
- Strong customer service orientation
- Ability to handle high-pressure situations with composure
- Adaptability to changing priorities and environments
- Proactive and self-motivated
- Exceptional communication skills, both written and verbal
- Team player with a collaborative approach
- Strong attention to detail and accuracy
- Ability to maintain confidentiality at all times
- Effective organizational and time management skills
- Eagerness to learn and grow within the HR field
- Strong analytical and critical thinking skills
- Ability to build positive relationships with employees at all levels

- Competitive salary commensurate with experience
- Comprehensive health insurance (medical, dental, and vision)
- 401(k) retirement plan with company match
- Paid time off (vacation, sick leave, personal days)
- Paid holidays
- Flexible work schedule options
- Remote work opportunities
- Employee assistance program (EAP)
- Professional development and training opportunities
- Tuition reimbursement programs
- Employee wellness programs
- Access to company fitness facilities or gym membership discounts
- Casual dress code policy
- Company-sponsored events and social activities
- Employee recognition and reward programs
- Life insurance and disability coverage
- Commuter benefits or transportation subsidies
- Generous parental leave policy
- Career advancement opportunities within the company