Payroll Accountant

At Vintti, we understand the importance of real-time collaboration in today's fast-paced business environment. Our staffing solutions focus on connecting US companies with Latin American talent operating in compatible time zones. This strategic approach ensures that businesses can engage with their team members during regular office hours, facilitating immediate communication, swift problem-solving, and seamless project coordination.

A Payroll Accountant specializes in managing and overseeing a company's payroll operations, ensuring employees are accurately and timely compensated. The role involves meticulous record-keeping, calculating wages, taxes, and deductions, and ensuring compliance with federal, state, and local regulations. A Payroll Accountant also reconciles payroll data, prepares reports, and collaborates with HR and finance departments to maintain seamless payroll processes. Their attention to detail and understanding of payroll systems are crucial for maintaining employee satisfaction and organizational efficiency.

- Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
- Minimum 3-5 years of experience in payroll processing and accounting.
- Strong knowledge of federal, state, and local payroll laws and regulations.
- Proficiency in payroll software (e.g., ADP, Paychex) and accounting systems.
- Advanced MS Excel skills, including VLOOKUPs and pivot tables.
- Exceptional attention to detail and accuracy.
- Strong analytical and problem-solving skills.
- Excellent organizational and time management abilities.
- Effective communication skills, both written and verbal.
- Ability to handle confidential information with integrity and discretion.
- Experience with payroll tax filing and compliance.
- Familiarity with payroll best practices and procedures.
- Ability to work independently and as part of a team.
- Certified Payroll Professional (CPP) designation preferred.
- Experience with general ledger functions and account reconciliations.
- Ability to adapt to changing payroll laws and regulations.

- Process and manage payroll for all employees, ensuring compliance with relevant regulations.
- Calculate wages, overtime, deductions, and bonuses based on policies and laws.
- Review and verify timesheets and attendance records for accuracy.
- Enter payroll information into the accounting system and generate related reports.
- Address payroll inquiries and resolve employee payroll issues.
- Maintain and update employee payroll records and personal data.
- Prepare and distribute payroll checks, direct deposits, and electronic statements.
- Reconcile payroll accounts and prepare journal entries for the general ledger.
- Ensure timely and accurate filing of payroll tax returns and government reports.
- Coordinate with HR to track employee changes such as terminations and new hires.
- Verify and process garnishments, tax levies, and mandated withholdings.
- Monitor changes in tax laws and payroll regulations for compliance.
- Collaborate with external auditors and provide necessary documentation.
- Conduct routine audits of payroll procedures to resolve discrepancies.
- Maintain confidentiality of employee payroll information.
- Assist in developing and implementing payroll policies and procedures.
- Generate and analyze payroll reports for management and other departments.
- Coordinate with benefits providers for accurate deductions and remittances.
- Address issues related to payroll software and systems.
- Participate in special payroll and finance-related projects.

The ideal candidate for the Payroll Accountant role will possess a Bachelor’s degree in Accounting, Finance, Business Administration, or a related field, along with at least 3-5 years of hands-on experience in payroll processing and accounting. They will have a thorough understanding of federal, state, and local payroll laws and regulations, and be proficient in using payroll software such as ADP or Paychex, as well as advanced MS Excel skills, including VLOOKUPs and pivot tables. This individual will be meticulous and detail-oriented, exhibiting exceptional accuracy and strong analytical and problem-solving abilities. Outstanding organizational and time management skills will be crucial, as will effective and professional communication abilities, both written and verbal. The candidate will demonstrate high integrity and discretion, particularly when dealing with confidential information, and be proactive in staying current with payroll and tax regulations. They will be adept at processing payroll tax filings and ensuring compliance, with a preference for those who hold a Certified Payroll Professional (CPP) designation. The ideal candidate will also have experience with general ledger functions and account reconciliations, work well independently and as part of a team, and possess a keen understanding of payroll best practices and procedures. They will be a proactive problem-solver with a customer service orientation, capable of managing stress, adapting to changing rules and processes, and continuously seeking improvements in payroll processes. Their high level of professionalism, reliability in meeting deadlines, and initiative in suggesting process enhancements will set them apart as the perfect fit for this position.

- Process and manage payroll for all company employees, ensuring compliance with federal, state, and local regulations.
- Calculate wages, overtime, deductions, and bonuses accurately based on company policies and applicable laws.
- Review and verify timesheets and attendance records for accuracy and completeness.
- Enter payroll information into the accounting system and prepare payroll-related reports.
- Handle payroll inquiries and resolve employee issues related to payroll discrepancies or concerns.
- Maintain and update employee payroll records, including personal data, tax information, and withholding for benefits.
- Prepare and distribute payroll checks, direct deposit notifications, and electronic statements.
- Reconcile payroll accounts and prepare journal entries for posting to the general ledger.
- Ensure timely and accurate filing of payroll tax returns and other required government reports.
- Coordinate with the HR department to track employee status changes, such as terminations, new hires, and salary adjustments.
- Verify and process garnishments, tax levies, and other mandated withholdings.
- Monitor changes in tax laws and payroll regulations to ensure ongoing compliance.
- Collaborate with external auditors and provide necessary payroll documentation during audits.
- Conduct routine audits of payroll procedures to identify and resolve discrepancies.
- Maintain confidentiality of employee payroll information.
- Assist in the development and implementation of payroll policies and procedures.
- Generate and analyze payroll reports for management and other departments as required.
- Coordinate with benefits providers to ensure accurate deduction and remittance of benefits.
- Address and resolve issues related to payroll software and systems.
- Participate in special projects related to payroll and finance as needed.

- Detail-oriented with a high degree of accuracy
- Strong analytical and problem-solving skills
- Proactive in staying updated with payroll and tax regulations
- Excellent organizational and time management skills
- Effective and professional written and verbal communication
- High integrity and discretion in handling confidential information
- Ability to work independently and reliably meet deadlines
- Team player with strong collaboration skills
- Proficiency in using payroll and accounting software
- Advanced proficiency in MS Excel
- Capability to manage multiple tasks and projects simultaneously
- Adaptability to changing rules and processes
- Strong customer service orientation
- Dedication to continuous improvement and learning
- Effective in conflict resolution and handling payroll discrepancies
- Ability to manage stress and perform well under pressure
- Keen understanding of payroll best practices
- High level of professionalism and accountability
- Initiative to suggest improvements in payroll processes

- Competitive salary range based on experience and qualifications
- Comprehensive health, dental, and vision insurance
- 401(k) plan with company match
- Paid time off (PTO) including vacation, sick leave, and holidays
- Flexible work schedule options
- Remote work opportunities
- Tuition reimbursement and support for further education
- Professional development opportunities including workshops, seminars, and certifications
- Employee wellness programs and resources
- Life and disability insurance
- Employee assistance programs to support mental and emotional well-being
- Commuter benefits and transportation discounts
- Performance-based bonuses and incentives
- Collaborative and inclusive work environment
- Opportunities for career advancement and internal promotions
- Company-sponsored social events and team-building activities
- Access to company training and skill-building resources
- Recognition programs and awards for outstanding performance