Payroll Specialist

Vintti bridges the staffing gap for US businesses with a unique focus on time zone compatibility. We source top talent from Latin America, offering companies access to professionals who are available during standard US working hours. This alignment eliminates the need for off-hour communications and allows for integrated teamwork, as if all team members were in the same office.

A Payroll Specialist plays a crucial role in managing and overseeing the company's payroll processes. This position ensures that employees are paid accurately and on time, handling all aspects of payroll administration including calculating earnings, deductions, and taxes. A Payroll Specialist works closely with HR and finance departments to maintain compliance with legal regulations and company policies. They also address and resolve any payroll-related issues, providing excellent support to employees regarding their compensation. This role is vital for maintaining employee satisfaction and upholding the financial integrity of the organization.

- Bachelor's degree in Accounting, Finance, Business Administration, or related field.
- Minimum of 3-5 years of experience in payroll processing and administration.
- Proficiency with payroll software and systems, such as ADP, Paychex, or similar platforms.
- Thorough understanding of federal, state, and local payroll regulations and compliance requirements.
- Strong analytical skills and attention to detail.
- High level of confidentiality and integrity in handling sensitive payroll information.
- Excellent organizational and time management skills.
- Strong communication skills, both written and verbal.
- Proficiency in Microsoft Office, particularly Excel.
- Capability to reconcile complex payroll discrepancies.
- Ability to work independently as well as part of a team.
- Strong problem-solving skills and ability to handle employee inquiries effectively.
- Experience with payroll tax filings and year-end processing.
- Familiarity with employee benefits and deductions processing.
- Ability to manage and prioritize multiple tasks in a fast-paced environment.
- Knowledge of payroll best practices and industry standards.
- Certified Payroll Professional (CPP) designation is a plus.
- Experience with HRIS systems and integration with payroll systems.
- Ability to stay updated with changes in payroll laws and regulations.
- Proven experience in conducting payroll audits.

- Process weekly, bi-weekly, or monthly payroll for employees.
- Maintain and update employee payroll records.
- Reconcile payroll discrepancies.
- Calculate overtime, bonuses, and compensation adjustments.
- Ensure compliance with payroll laws and best practices.
- Prepare and distribute payroll reports to management.
- Handle employee inquiries related to payroll.
- Collaborate with HR and accounting departments.
- Process and file payroll-related tax forms and documents.
- Monitor and manage payroll expenses.
- Conduct regular payroll audits.
- Enroll new employees into the payroll system.
- Implement and maintain payroll policies and procedures.
- Stay updated on changes to payroll laws and regulations.
- Manage payroll-related vendor relationships.
- Assist with year-end payroll activities.
- Generate reports for financial planning and analysis.
- Coordinate with IT to resolve payroll system issues.
- Support special payroll projects and initiatives.
- Prepare and distribute detailed paystubs and earnings summaries.

The ideal candidate for the Payroll Specialist position is a highly detail-oriented and analytical individual with a Bachelor's degree in Accounting, Finance, Business Administration, or a related field, and a minimum of 3-5 years of hands-on experience in payroll processing and administration. Proficiency with leading payroll software and systems, such as ADP or Paychex, is crucial, along with a thorough understanding of federal, state, and local payroll regulations and compliance requirements. This candidate excels in organizational and time management skills, ensuring timely and accurate payroll processing, and demonstrates a high level of confidentiality and integrity in handling sensitive information. Strong communication skills, both written and verbal, are essential for effectively addressing employee inquiries and collaborating with HR and accounting departments. The ideal candidate is also proficient in Microsoft Excel, capable of resolving complex payroll discrepancies, and experienced in payroll tax filings and year-end processing. A proactive problem solver with a solid grasp of payroll best practices and industry standards, this individual is tech-savvy and resourceful, able to manage multiple tasks in a fast-paced environment. Certified Payroll Professional (CPP) designation and experience with HRIS systems are highly desirable. Above all, the candidate is collaborative, reliable, adaptable, and customer-focused, consistently aiming for results-driven excellence in every aspect of payroll management.

- Process weekly, bi-weekly, or monthly payroll for employees, ensuring accurate and timely payment.
- Maintain and update employee payroll records, including hours worked, deductions, and tax information.
- Reconcile payroll discrepancies and resolve any payroll-related issues.
- Calculate overtime, bonuses, and other compensation adjustments.
- Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.
- Prepare and distribute payroll reports to management.
- Handle employee inquiries related to payroll, such as timesheet submission, benefits deductions, and direct deposit issues.
- Collaborate with HR and accounting departments to ensure accuracy of employee data and salary information.
- Process and file payroll-related tax forms and documents, including W-2s and 1099s.
- Monitor and manage payroll expenses to stay within budget.
- Conduct regular payroll audits to ensure data integrity and compliance.
- Enroll new employees into the payroll system and ensure all necessary documentation is completed.
- Implement and maintain payroll policies and procedures.
- Stay updated on changes to payroll laws and regulations.
- Manage payroll-related vendor relationships, such as third-party payroll providers and benefits administrators.
- Assist with year-end payroll activities, including audits and tax preparations.
- Generate reports for financial planning and analysis as needed.
- Coordinate with IT to troubleshoot and resolve payroll system issues.
- Support special payroll projects and initiatives, such as system upgrades or process improvements.
- Prepare and distribute detailed paystubs and earnings summaries to employees.

- Detail-oriented
- Analytical thinker
- Strong communicator
- Highly organized
- Adaptable
- Reliable
- Team player
- Confidential
- Proactive
- Problem solver
- Tech-savvy
- Customer-focused
- Quick learner
- Time management expert
- Results-driven
- Methodical
- Resourceful
- Compliance-focused
- Collaborative
- Efficient

- Competitive salary range based on experience
- Comprehensive health insurance plans, including medical, dental, and vision coverage
- Retirement savings plan with company match
- Paid time off (PTO) and holiday leave
- Flexible work hours and remote work options
- Professional development and training opportunities
- Employee wellness programs
- Life and disability insurance
- Employee assistance program (EAP)
- Company-sponsored social events and team-building activities
- Tuition reimbursement
- Career advancement opportunities
- Employee discounts and perks
- Wellness incentives and gym membership reimbursements
- Generous parental leave policies
- Volunteer time off and community engagement programs