Resource Planning Lead

At Vintti, we're redefining the economics of staffing for US businesses. Our agency connects SMBs, startups, and firms with top Latin American talent, offering a dual benefit of high-quality work and cost savings. By tapping into this rich talent pool, our clients can optimize their budgets, increase productivity, and gain a competitive advantage in their respective markets.

A Resource Planning Lead is pivotal in ensuring that an organization's resources are efficiently allocated and utilized to meet both short-term and long-term goals. This role involves analyzing and forecasting resource needs, creating strategic plans to optimize resource distribution, and collaborating with various departments to ensure that the right resources are available at the right time. The Resource Planning Lead also monitors resource performance, identifies potential bottlenecks, and implements solutions to improve productivity and efficiency. By maintaining a comprehensive overview of resource allocation, this role supports the overall operational success and strategic growth of the organization.

- Bachelor's degree in Business Administration, Project Management, Human Resources, or related field.
- Minimum 5 years of experience in resource planning, project management, or a related role.
- Strong analytical skills and proficiency in data analysis tools.
- Proven experience with resource planning software and tools.
- Excellent communication and interpersonal skills.
- Ability to lead and facilitate meetings effectively.
- Strong organizational and multitasking abilities.
- Proficiency in Microsoft Office Suite, especially Excel.
- Experience in forecasting and managing resource requirements.
- Proven ability to manage and resolve conflicts.
- Familiarity with budgeting and cost management.
- Strong attention to detail and problem-solving skills.
- Ability to work collaboratively with cross-functional teams.
- Experience in conducting performance assessments.
- Knowledge of best practices in resource management.
- Ability to develop and maintain comprehensive reports and dashboards.
- Experience with stakeholder management and alignment.
- Proven ability to develop and implement process improvements.
- Understanding of compliance and regulatory requirements in resource management.
- Ability to train and support team members on resource planning tools and practices.

- Analyze and adjust resource allocation based on project needs.
- Develop and maintain resource management reports and dashboards.
- Coordinate forecasts for resource requirements with department heads.
- Facilitate resource planning meetings for stakeholder alignment.
- Track and manage resource utilization to optimize efficiency.
- Identify potential resource shortages and implement mitigation strategies.
- Review and suggest improvements to resource planning processes.
- Collaborate with HR on recruitment and onboarding of new team members.
- Provide training on resource planning tools and best practices.
- Communicate resource plans and changes to stakeholders promptly.
- Monitor project timelines to ensure resource availability.
- Use data analytics to predict future resource needs.
- Maintain an updated resource inventory.
- Resolve conflicts arising from resource allocation decisions.
- Develop contingency plans for unexpected resource constraints.
- Ensure compliance with organizational resource management policies.
- Evaluate and implement resource planning software and tools.
- Prepare and present resource planning reports to senior management.
- Conduct performance assessments to align with resource planning goals.
- Manage resource budgets and track costs for fiscal responsibility.

The ideal candidate for the Resource Planning Lead role will possess a Bachelor's degree in Business Administration, Project Management, Human Resources, or a related field, paired with a minimum of 5 years of demonstrated experience in resource planning or project management. This individual will be highly analytical, leveraging strong data analysis skills and proficiency in resources planning software to optimize resource allocation and ensure project needs are met efficiently. They will have proven leadership abilities, with a strategic mindset and exceptional problem-solving skills that enable them to foresee and mitigate potential resource shortages. Excellent written and verbal communication, along with strong interpersonal skills, will be crucial as they coordinate with department heads, facilitate planning meetings, and clearly convey complex resource plans to stakeholders. Additionally, the ideal candidate will be detail-oriented and highly organized, adept at managing multiple projects simultaneously while maintaining a proactive and forward-thinking approach. They will be proficient in Microsoft Office, especially Excel, and possess a deep understanding of budgeting, cost management, and compliance in resource management. A resilient and adaptable nature, coupled with strong conflict resolution and decision-making capabilities, will be essential for thriving in a fast-paced, collaborative environment. The successful candidate will exhibit a high level of integrity, professionalism, and a commitment to fostering a culture of accountability and continuous improvement. Their technological adeptness and quick learning ability will facilitate efficient onboarding and team training on new tools and practices. Ultimately, their positive attitude and dedication to excellence will set them apart, making them an invaluable asset to the organization.

- Analyze current resource allocation and adjust plans based on project needs and priorities.
- Develop and maintain resource management reports and dashboards.
- Coordinate with department heads to forecast resource requirements.
- Facilitate resource planning meetings and ensure stakeholder alignment.
- Track and manage resource utilization rates to optimize efficiency.
- Identify potential resource shortages or bottlenecks and implement mitigation strategies.
- Conduct regular reviews of resource planning processes and suggest improvements.
- Collaborate with HR to facilitate the recruitment and onboarding of new team members.
- Provide training and support on resource planning tools and best practices.
- Communicate resource plans and changes to all relevant stakeholders clearly and promptly.
- Monitor project timelines and milestones to ensure resource availability aligns with delivery schedules.
- Use data analytics to inform decision-making and predict future resource needs.
- Maintain an updated and comprehensive resource inventory.
- Address and resolve any conflicts arising from resource allocation decisions.
- Develop contingency plans to address unexpected resource constraints.
- Ensure compliance with organizational policies and procedures in resource management.
- Evaluate and implement appropriate resource planning software and tools.
- Prepare and present resource planning reports to senior management.
- Conduct performance assessments of team members to ensure alignment with resource planning goals.
- Manage resource budgets and track costs to ensure fiscal responsibility.

- Strong leadership abilities with a strategic mindset
- Highly analytical with exceptional problem-solving skills
- Excellent communicator, both written and verbal, with strong interpersonal skills
- Detail-oriented and highly organized
- Proactive and forward-thinking attitude
- Ability to manage multiple projects and tasks simultaneously
- Collaborative team player who can also work independently
- Adaptable and able to thrive in a fast-paced environment
- Strong decision-making capabilities
- High level of integrity and professionalism
- Technologically adept, quick to learn new systems and tools
- Strong presentation skills for reporting to senior management
- Ability to build and maintain relationships with cross-functional teams
- Results-driven with a focus on continuous improvement
- Resilient and able to handle conflict and challenges effectively
- Committed to fostering a culture of accountability and performance
- Strong understanding of resource management principles and practices
- Exceptional time-management skills
- Positive attitude with a commitment to excellence

- Competitive salary range: $85,000 - $105,000 annually
- Comprehensive health, dental, and vision insurance plans
- Flexible working hours and remote work options
- Generous paid time off (PTO) and holiday schedule
- 401(k) plan with company matching contributions
- Professional development and training programs
- Opportunities for career advancement and growth
- Employee assistance programs (EAP)
- Life and disability insurance coverage
- Wellness programs, including gym membership discounts
- Onsite fitness center access (where applicable)
- Company-sponsored events and team-building activities
- Tuition reimbursement for continued education
- Employee recognition and reward programs
- Subsidized transportation or parking benefits
- Access to cutting-edge resource planning tools and technologies
- Supportive and collaborative work environment
- Performance bonuses based on individual and team achievements
- Opportunities to attend industry conferences and workshops
- Employee referral bonus program