Senior Facilities Planner

Vintti is a strategic staffing agency that enhances the competitiveness of US businesses. By connecting SMBs, startups, and firms with highly skilled Latin American professionals, we offer a cost-effective solution to talent acquisition. Our model allows companies to access top-tier expertise at rates that significantly reduce overhead costs, enabling businesses to allocate resources more efficiently and boost their bottom line.

A Senior Facilities Planner is responsible for overseeing the strategic planning and utilization of a company's physical spaces, ensuring optimal functionality and efficiency. This role involves assessing current facilities, forecasting future needs, and developing comprehensive plans to support organizational growth and productivity. The Senior Facilities Planner collaborates with various stakeholders to design and implement space management solutions, coordinate renovations, and manage relocation projects. By leveraging their expertise in facilities management, they play a crucial role in enhancing the work environment and aligning physical resources with business objectives.

- Bachelor's degree in Facilities Management, Architecture, Engineering, or a related field
- Minimum of 7-10 years of experience in facilities planning or facilities management
- Relevant certifications such as Certified Facility Manager (CFM) or Facility Management Professional (FMP) preferred
- Proficiency in CAD software and other relevant facilities planning tools
- Strong project management skills with experience managing complex facilities projects
- Excellent analytical skills to assess space utilization and recommend efficient solutions
- Demonstrated ability to manage budgets and optimize resource allocation
- Knowledge of building systems, including HVAC, electrical, and plumbing
- Familiarity with safety, health, and environmental regulations and compliance standards
- Proven leadership and team management skills with experience leading facilities teams
- Strong negotiation skills for contract development and vendor management
- Excellent written and verbal communication skills for report preparation and presentations
- Ability to conduct thorough site inspections and identify areas needing improvement
- Experience developing and implementing preventative maintenance programs
- Ability to work collaboratively with internal departments and external stakeholders
- Strategic thinking and the ability to forecast future facilities needs
- Strong technical expertise in reviewing and approving construction and renovation plans
- Experience coordinating moves and ensuring minimal operational disruption
- Understanding of industry trends and best practices in facilities management and planning
- Attention to detail and high standards for maintaining facilities and equipment

- Develop and oversee short-term and long-term facilities plans in alignment with organizational objectives
- Analyze space utilization and recommend efficient space planning solutions
- Coordinate with internal departments and external vendors to implement facility projects
- Manage budgets for facilities projects, ensuring cost-effectiveness and resource optimization
- Conduct regular site inspections to ensure facilities and equipment are maintained to a high standard
- Prepare and present detailed reports on project progress, space utilization, and facilities planning metrics
- Review and approve plans for new construction, renovations, and equipment installations
- Ensure compliance with all safety, health, and environmental regulations and policies
- Lead a team of facilities coordinators and support staff, providing guidance and performance evaluations
- Negotiate contracts with service providers, vendors, and contractors for facility services
- Address and resolve any escalated issues related to facility operations or planning
- Develop and implement preventative maintenance programs to prolong the life of facilities and equipment
- Utilize CAD software to create and modify facilities layouts and blueprints
- Facilitate regular meetings with stakeholders to align facilities planning with departmental needs and objectives
- Monitor the efficiency of building systems, such as HVAC, electrical, and plumbing, and recommend improvements
- Coordinate relocation efforts and ensure minimal disruption to operations during moves
- Assist in the development and revision of facilities-related policies and procedures
- Forecast future facilities needs based on growth projections and changing organizational requirements
- Provide technical expertise during the design and execution of major construction projects
- Stay informed about industry trends and best practices in facilities management and planning

The ideal candidate for the Senior Facilities Planner role is a seasoned professional with a Bachelor's degree in Facilities Management, Architecture, Engineering, or a related field, complemented by 7-10 years of extensive experience in facilities planning or management. They are a certified expert, preferably holding credentials such as the Certified Facility Manager (CFM) or Facility Management Professional (FMP), and demonstrate proficiency in CAD software and related tools. This individual possesses advanced project management skills, having successfully overseen complex facilities projects and optimized resource allocation within budgetary constraints. They have a keen analytical mind capable of assessing space utilization and devising efficient solutions, coupled with an in-depth knowledge of building systems including HVAC, electrical, and plumbing. The ideal candidate is a proactive leader with proven team management expertise, excelling in negotiation, and contract development with vendors. They are adept at conducting site inspections, developing preventative maintenance programs, and ensuring strict compliance with safety and environmental regulations. Excellent communication skills, both written and verbal, are essential for preparing detailed reports and presentations. They are strategic thinkers with the ability to forecast future needs, offer technical guidance during major projects, and coordinate relocations with minimal disruption. Personal attributes include exceptional problem-solving capabilities, high professionalism, integrity, and the ability to handle stress effectively. They are organized, detail-oriented, adaptable, and continuously seek improvement, ensuring the highest standards in facilities management. Their superior decision-making skills, coupled with excellent interpersonal and relationship-building abilities, allow them to work both independently and collaboratively, acting proactively to meet the organization's evolving needs.

- Develop and oversee short-term and long-term facilities plans in alignment with organizational objectives
- Analyze space utilization and recommend efficient space planning solutions
- Coordinate with internal departments and external vendors to implement facility projects
- Manage budgets for facilities projects, ensuring cost-effectiveness and resource optimization
- Conduct regular site inspections to ensure that facilities and equipment are maintained to a high standard
- Prepare and present detailed reports on project progress, space utilization, and facilities planning metrics
- Review and approve plans for new construction, renovations, and equipment installations
- Ensure compliance with all safety, health, and environmental regulations and policies
- Lead a team of facilities coordinators and support staff, providing guidance and performance evaluations
- Negotiate contracts with service providers, vendors, and contractors for facility services
- Address and resolve any escalated issues related to facility operations or planning
- Develop and implement preventative maintenance programs to prolong the life of facilities and equipment
- Utilize CAD software to create and modify facilities layouts and blueprints
- Facilitate regular meetings with stakeholders to align facilities planning with departmental needs and objectives
- Monitor the efficiency of building systems, such as HVAC, electrical, and plumbing, and recommend improvements
- Coordinate relocation efforts and ensure minimal disruption to operations during moves
- Assist in the development and revision of facilities-related policies and procedures
- Forecast future facilities needs based on growth projections and changing organizational requirements
- Provide technical expertise during the design and execution of major construction projects
- Stay informed about industry trends and best practices in facilities management and planning

- Proactive and forward-thinking mindset
- Exceptional problem-solving abilities
- Strong organizational and time-management skills
- High degree of professionalism and integrity
- Ability to handle stress and maintain composure under pressure
- Outstanding leadership and mentorship capabilities
- Superior decision-making and strategic planning skills
- Strong attention to detail and thoroughness
- Excellent interpersonal and relationship-building skills
- Demonstrated ability to work independently and as part of a team
- Flexibility and adaptability in a dynamic work environment
- Passion for continuous improvement and innovation
- Effective cross-functional communication and collaboration
- High level of technical aptitude and ability to understand complex systems
- Commitment to upholding safety and compliance standards
- Strong customer service orientation and responsiveness
- Ability to anticipate organizational needs and act proactively
- High level of accountability and ownership of responsibilities
- Willingness to stay informed of industry trends and advancements
- Dependability and reliability in managing multiple responsibilities

- Competitive salary range
- Comprehensive health benefits, including medical, dental, and vision insurance
- Retirement savings plan with employer matching
- Paid time off (PTO) and holiday pay
- Flexible work schedule options
- Opportunities for career advancement and professional development
- Tuition reimbursement programs
- Employee wellness programs
- Life and disability insurance
- Employee assistance program (EAP)
- Discounted gym memberships
- Workplace wellness initiatives
- Access to company-sponsored training and certification courses
- Relocation assistance for eligible candidates
- Opportunities to attend industry conferences and workshops
- Periodic performance bonuses
- Recognition programs and awards
- Employee resource groups and networking opportunities
- Work from home flexibility policies
- Onsite childcare options
- Subsidized commuting costs
- Access to ergonomic workspaces and equipment