Senior HR Coordinator

Vintti bridges the staffing gap for US businesses with a unique focus on time zone compatibility. We source top talent from Latin America, offering companies access to professionals who are available during standard US working hours. This alignment eliminates the need for off-hour communications and allows for integrated teamwork, as if all team members were in the same office.

A Senior HR Coordinator plays a crucial role in managing and overseeing a wide range of human resources functions to ensure smooth and efficient HR processes. This position typically involves coordinating recruitment efforts, administering employee benefits, and maintaining up-to-date HR records. Additionally, a Senior HR Coordinator often assists in developing and implementing HR policies, and addressing employee relations issues. By providing support and guidance to both employees and management, this role is integral in fostering a positive and productive work environment. Their expertise ensures compliance with employment laws and promotes overall organizational growth and development.

- Bachelor's degree in Human Resources, Business Administration, or related field
- Minimum of 5 years of experience in HR coordination or related role
- Proficiency with HR software and tools, such as HRIS, ATS, and Microsoft Office Suite
- Strong understanding of labor laws and regulations at local, state, and federal levels
- Excellent interpersonal and communication skills
- Demonstrated ability to handle sensitive and confidential information with discretion
- Proven experience in employee relations and conflict resolution
- Strong organizational and multitasking skills
- Ability to work independently and collaboratively within a team
- Experience in conducting interviews and managing recruitment processes
- Knowledge of employee benefits administration and management
- Familiarity with performance review processes and employee feedback mechanisms
- Exceptional problem-solving and decision-making abilities
- Ability to develop and implement HR policies and procedures
- Experience in coordinating training and development programs
- Strong attention to detail and accuracy in maintaining records
- Ability to prepare and present HR reports and presentations
- Solid project management skills
- Certification in Human Resources (e.g., PHR, SPHR) is a plus
- Commitment to continuous professional development in HR practices and trends

- Oversee all stages of the recruitment process, from job postings to final hiring decisions.
- Manage employee onboarding, ensuring a smooth integration into the company.
- Maintain and update employee records and the HR database to ensure accuracy.
- Address and resolve HR-related inquiries from employees.
- Coordinate and implement training and development programs.
- Administer and manage employee benefits programs.
- Develop and implement HR policies and procedures.
- Conduct audits of HR files and records to ensure regulatory compliance.
- Facilitate the performance review process, ensuring timely feedback.
- Manage employee relations, including conflict resolution and disciplinary actions.
- Support and coordinate company-wide HR projects and initiatives.
- Prepare HR reports and presentations for management.
- Ensure compliance with labor laws and regulations.
- Develop and implement employee engagement strategies.
- Collaborate with cross-functional teams to meet organizational HR needs.

The ideal candidate for the Senior HR Coordinator role will possess a Bachelor's degree in Human Resources, Business Administration, or a related field, complemented by a minimum of 5 years of robust experience in HR coordination or a related role. They will demonstrate proficiency with HR software and tools, namely HRIS, ATS, and the Microsoft Office Suite. A deep understanding of local, state, and federal labor laws is essential, alongside exceptional interpersonal and communication skills, enabling them to address and resolve HR-related inquiries effectively. The candidate will exhibit a high degree of emotional intelligence, empathy, and discretion in handling sensitive and confidential information. Proven experience in employee relations, conflict resolution, and recruitment is critical, as is adeptness in administering employee benefits and managing performance review processes. The candidate will be detail-oriented, highly organized, and capable of multitasking, with a proactive, solutions-oriented mindset and strong analytical and problem-solving skills. They will balance strategic thinking with hands-on execution and demonstrate strong project management capabilities, commitment to continuous learning, and a drive to innovate and improve HR practices. Leadership qualities, the ability to foster a diverse and inclusive workplace, and a high level of initiative and self-motivation will set the ideal candidate apart. They will possess the resilience to manage stress effectively, adapt to changing priorities, and build strong relationships across all levels of the organization, ensuring employee satisfaction and fostering a positive work environment. Certification in Human Resources (e.g., PHR, SPHR) is a plus, reinforcing their commitment to professional excellence.

- Oversee the recruitment process, including posting job ads, conducting interviews, and coordinating with hiring managers.
- Manage employee onboarding processes, ensuring new hires are welcomed and fully integrated.
- Maintain employee records and ensure the HR database is up-to-date and accurate.
- Provide support to employees on HR-related inquiries, offering guidance and resolution.
- Coordinate training and development programs, ensuring employees have access to necessary resources.
- Administer employee benefits programs, including enrollments, changes, and inquiries.
- Assist with the development and implementation of HR policies and procedures.
- Conduct regular audits of HR files and records to ensure compliance with regulations.
- Facilitate performance review processes, ensuring timely and constructive feedback cycles.
- Handle employee relations issues, including conflict resolution and disciplinary actions.
- Coordinate and support company-wide HR initiatives and programs.
- Prepare HR-related reports and presentations for management review.
- Ensure compliance with local, state, and federal labor laws and regulations.
- Assist in the development of employee engagement strategies and initiatives.
- Collaborate with cross-functional teams to support organizational HR needs and goals.

- Strong leadership qualities and the ability to influence and motivate others
- High level of emotional intelligence and empathy
- Excellent communication and interpersonal skills
- Detail-oriented and highly organized
- Ability to handle high-pressure situations and meet tight deadlines
- Proactive and solutions-oriented mindset
- Strong analytical and problem-solving skills
- High degree of integrity and discretion in handling confidential information
- Adaptable and flexible to changing priorities and demands
- Collaborative team player with a positive attitude
- Commitment to continuous learning and professional growth
- Ability to build strong working relationships across all levels of the organization
- Strong project management capabilities
- Innovative thinker with a passion for improving HR practices
- Strong customer service orientation and dedication to employee satisfaction
- High level of initiative and self-motivation
- Ability to balance strategic thinking with hands-on execution
- Resilient and able to manage stress effectively
- Passion for fostering a diverse and inclusive workplace

- Competitive salary range based on experience
- Comprehensive health, dental, and vision insurance plans
- Generous paid time off (PTO) and holiday schedule
- 401(k) retirement plan with company match
- Employee wellness programs, including gym membership discounts
- Professional development and training opportunities
- Tuition reimbursement for continued education
- Flexible work schedule and remote work options
- Employee assistance program (EAP) for personal and professional support
- Life and disability insurance coverage
- Transportation and commuter benefits
- Company-sponsored events and team-building activities
- Performance-based bonuses and incentives
- Inclusive and collaborative work environment
- Access to state-of-the-art office facilities and technology
- Opportunities for career advancement and internal mobility
- Recognition and rewards programs for top performers
- Family-friendly policies, including parental leave
- Discounts on company products and services
- Employee resource groups and diversity initiatives