Senior Facilities Manager

Vintti specializes in providing US companies with a financial edge through smart staffing solutions. We bridge the gap between American businesses and Latin American talent, offering access to a vast pool of skilled professionals at competitive rates. This approach enables our clients to scale their operations more efficiently, reduce hiring costs, and invest in growth opportunities without compromising on quality.

A Senior Facilities Manager oversees the efficient operation and maintenance of company buildings and grounds, ensuring a safe, clean, and functional environment for employees and visitors. They manage facilities staff, coordinate with external contractors, and develop strategies to optimize space utilization and reduce operational costs. This role also involves implementing workplace safety regulations, planning for future facility needs, and addressing any physical infrastructure issues. Strong leadership, strategic planning, and problem-solving skills are essential for a Senior Facilities Manager to ensure seamless day-to-day operations and long-term facility management success.

- Bachelor's degree in Facilities Management, Engineering, Business Administration, or a related field
- 7+ years of experience in facilities management, with at least 3 years in a senior management role
- Professional certifications such as Certified Facility Manager (CFM) or Facility Management Professional (FMP) preferred
- Strong knowledge of building systems including HVAC, plumbing, electrical, and structural elements
- Proficiency in facility management software and Microsoft Office Suite (Word, Excel, PowerPoint)
- Demonstrated leadership and team management skills
- Excellent project management skills with the ability to manage multiple projects simultaneously
- Strong budget management and financial analysis skills
- Experience with vendor management and contract negotiation
- In-depth knowledge of local, state, and federal regulations related to building operations and safety
- Proven ability to develop and implement preventive maintenance programs
- Strong problem-solving and critical thinking skills
- Excellent written and verbal communication skills
- Ability to respond promptly to urgent maintenance needs and emergency situations
- Experience in developing and maintaining emergency preparedness plans
- Familiarity with sustainability practices and environmental compliance requirements
- Ability to work collaboratively with internal departments and external stakeholders
- Strong organizational and time management skills
- Ability to lift or move heavy objects and perform physical inspections
- Willingness to be on-call for emergencies and available to work outside regular business hours if needed

- Oversee and manage day-to-day facility operations and maintenance services
- Conduct regular inspections of buildings and grounds for safety and maintenance compliance
- Coordinate routine maintenance and repair of HVAC, plumbing, electrical, and other systems
- Schedule and supervise custodial and maintenance staff workloads
- Manage vendor contracts, negotiate terms, and ensure service quality
- Prepare and manage the facilities budget and monitor expenditures
- Plan and coordinate facility upgrades, renovation projects, and space utilization
- Ensure compliance with local, state, and federal regulations related to building operations
- Implement preventive maintenance programs to reduce equipment downtime
- Respond promptly to urgent maintenance and emergency situations
- Oversee facility security operations, including access control systems
- Develop and maintain emergency preparedness plans and conduct regular drills
- Review and update facility policies and procedures for operational efficiency
- Utilize facility management software to track work orders and inventory levels
- Communicate with internal departments to address facility-related needs
- Prepare and submit reports on facility performance and maintenance activities
- Coordinate with IT and other departments for facility-related technologies
- Oversee allocation and management of office and storage space
- Support sustainability initiatives and ensure environmental compliance
- Provide leadership and mentorship to facilities team members

The ideal candidate for the Senior Facilities Manager role will be a seasoned professional with a minimum of 7 years of extensive experience in facilities management and at least 3 years in a senior leadership role. They will hold a Bachelor's degree in Facilities Management, Engineering, Business Administration, or a related field, along with professional certifications such as Certified Facility Manager (CFM) or Facility Management Professional (FMP) being preferred. This individual will possess a robust understanding of HVAC, plumbing, electrical, and structural systems, underpinned by proficiency in facility management software and Microsoft Office Suite. Exemplary leadership skills and a proven track record in project management, vendor management, and contract negotiation are essential. With strong budget management and financial acumen, the candidate will demonstrate an ability to develop and implement effective preventive maintenance programs. Their communication and organizational skills will be exceptional, allowing them to handle multiple projects and facilitate collaboration with internal departments and external stakeholders effectively. The candidate will exhibit a high level of integrity, ethical standards, and a strong work ethic, displaying the ability to respond promptly to emergencies while maintaining composure under pressure. A customer-focused approach, strong problem-solving capabilities, and a commitment to sustainability and continuous improvement will set them apart. They will be adaptable, innovative, proactive, and possess a collaborative mindset that fosters a positive work environment, making them a perfect fit for this role.

- Oversee and manage the day-to-day operations of facility maintenance and services
- Conduct regular inspections of buildings and grounds to ensure compliance with safety and maintenance standards
- Coordinate routine maintenance and repairs of HVAC, plumbing, electrical, and other systems
- Schedule and supervise the work of custodial and maintenance staff
- Manage vendor contracts and relationships, including negotiating terms and ensuring quality of service
- Prepare and manage the facilities budget, monitoring expenditures and identifying cost-saving opportunities
- Plan and coordinate facility upgrades, renovation projects, and space utilization plans
- Ensure compliance with local, state, and federal regulations related to building operations and safety
- Develop and implement preventive maintenance programs to reduce downtime and extend the lifespan of equipment
- Respond promptly to urgent maintenance needs and emergency situations
- Oversee the security operations of the facility, including managing access control systems and coordinating with security personnel
- Develop and maintain emergency preparedness plans, including conducting regular drills and training sessions
- Review and update facility policies and procedures to enhance operational efficiency
- Utilize facility management software to track work orders, maintenance schedules, and inventory levels
- Communicate effectively with internal departments and stakeholders to address facility-related needs and concerns
- Prepare and submit regular reports on facility performance, maintenance activities, and project status
- Coordinate with IT and other departments to ensure the seamless operation of facility-related technologies and systems
- Oversee the allocation and management of office and storage space within the facility
- Support sustainability initiatives and environmental compliance efforts within the facility
- Provide leadership and mentorship to facilities team members, fostering a collaborative and productive work environment

- Strong leadership and team management capabilities
- Excellent communication and interpersonal skills
- Detail-oriented with a high level of accuracy
- Problem-solving and critical thinking abilities
- Adaptability and flexibility in dynamic environments
- Proactive and able to anticipate facility needs
- Ability to handle stress and remain calm under pressure
- Strong organizational and multitasking skills
- High level of integrity and ethical standards
- Results-driven and performance-oriented
- Collaborative mindset with a team-first attitude
- Customer-focused approach to service delivery
- Strong decision-making skills and good judgment
- Innovative and forward-thinking
- Commitment to continuous improvement and learning
- Strong work ethic and reliability
- High degree of initiative and self-motivation
- Ability to foster a positive and productive work environment
- Strong negotiation and conflict resolution skills
- Passion for sustainability and environmental stewardship

- Competitive salary range: $90,000 - $120,000 annually
- Comprehensive health benefits, including medical, dental, and vision insurance
- 401(k) retirement plan with company match
- Paid time off (PTO) and paid holidays
- Flexible work schedule
- Opportunities for remote work or hybrid working arrangements
- Professional development and training opportunities
- Tuition reimbursement for continuing education
- Employee wellness programs, including gym membership discounts
- On-site fitness facilities
- Employee assistance program (EAP)
- Life and disability insurance coverage
- Commuter benefits and transportation subsidies
- Employee recognition and rewards programs
- Access to professional industry organizations and networking events
- Company-sponsored social events and team-building activities
- Work-life balance support, including family leave and parental leave
- Mentorship and career growth opportunities within the company
- Access to cutting-edge technology and tools
- Environment that supports sustainability and eco-friendly initiatives