Senior Payroll Analyst

Vintti is a staffing agency that leverages the geographical advantage of Latin America to benefit US businesses. We connect companies with professionals who work in time zones closely aligned with or identical to US hours, ensuring seamless communication and collaboration. This synchronicity allows for real-time interaction, enhancing productivity and eliminating the delays often associated with offshore staffing.

A Senior Payroll Analyst plays a crucial role in managing and ensuring the accuracy of an organization's payroll processes. This position involves overseeing the preparation and distribution of payroll, ensuring compliance with federal, state, and local regulations, and maintaining accurate payroll records. Additionally, a Senior Payroll Analyst analyzes payroll data, identifies trends, and implements process improvements to enhance efficiency. Strong analytical skills, attention to detail, and expertise in payroll software and regulations are essential for success in this role. Their work ultimately supports employee satisfaction and financial integrity within the company.

- Bachelor's degree in Accounting, Finance, Business Administration, or related field.
- Minimum of 5 years of experience in payroll management or related roles.
- Proficiency with payroll software, such as ADP, SAP, or similar tools.
- In-depth knowledge of federal, state, and local payroll laws and regulations.
- Strong analytical and problem-solving skills.
- High level of accuracy and attention to detail.
- Excellent organizational and time-management abilities.
- Advanced proficiency in Microsoft Excel and other Microsoft Office applications.
- Strong communication skills, both written and verbal.
- Ability to handle confidential information with discretion.
- Experience working with garnishments, levies, and special payroll deductions.
- Familiarity with tax preparation and distribution of forms like W-2s and 1099s.
- Demonstrated experience in payroll auditing and compliance.
- Proven ability to manage multiple tasks and meet tight deadlines.
- Strong interpersonal skills and ability to collaborate with HR and Finance teams.
- Ability to adapt to changing payroll laws and regulations.
- Experience with benefits deductions and contributions.
- Commitment to continuous learning and staying updated on industry trends.
- Experience providing training and support to team members.
- Previous experience with external payroll audits.

- Accurately process payroll for employees on a timely basis.
- Review, reconcile, and maintain data integrity of payroll reports.
- Address and resolve employee inquiries related to payroll.
- Update payroll records and employee information in the payroll system.
- Ensure payroll activities comply with federal, state, and local regulations.
- Prepare and distribute tax-related documents such as W-2s and 1099s.
- Coordinate payroll-related activities with HR and Finance teams.
- Perform regular audits to ensure accuracy and compliance in payroll practices.
- Oversee implementation and updates of payroll software.
- Generate and analyze payroll reports for management review.
- Calculate and process special payments including bonuses and overtime.
- Manage timekeeping systems and ensure accurate time submissions.
- Handle garnishments, levies, and other payroll deductions.
- Ensure accurate processing of benefits deductions and contributions.
- Participate in process improvement initiatives related to payroll.
- Provide training and support to payroll team members and other stakeholders.
- Liaise with external auditors during payroll audits.
- Maintain strict confidentiality of employee payroll information.
- Stay informed on industry trends and changes in payroll legislation.
- Address and correct payroll discrepancies promptly.

The ideal candidate for the Senior Payroll Analyst role is a meticulous and highly organized professional with at least 5 years of experience in payroll management or related roles, possessing a bachelor's degree in Accounting, Finance, Business Administration, or a related field. They are proficient in advanced payroll software, such as ADP or SAP, and excel in leveraging Microsoft Excel for complex data analysis and reporting. This individual has a comprehensive understanding of federal, state, and local payroll laws and demonstrates a strong commitment to ensuring compliance and data integrity. Their exceptional analytical and problem-solving skills, combined with a proactive approach, enable them to address and resolve payroll discrepancies and employee inquiries promptly. They are adept at managing multiple tasks under tight deadlines while maintaining a high level of accuracy and attention to detail. The ideal candidate is an effective communicator with strong interpersonal skills, capable of collaborating seamlessly with HR and Finance teams. They handle confidential information with the utmost discretion and uphold high ethical standards. Additionally, this individual exhibits a customer service orientation and is committed to continuous learning and staying updated on industry trends. Their experience in payroll auditing, managing deductions, and contributions, and providing training and support to team members underscores their ability to contribute to process improvements and mentor others. Adaptable and flexible, they are dependable, reliable, and dedicated to delivering exceptional results in a dynamic and fast-paced environment.

- Process payroll for employees accurately and on time.
- Review and reconcile payroll reports to ensure data integrity.
- Handle employee inquiries regarding payroll and resolve any related issues.
- Maintain and update payroll records and employee data in the payroll system.
- Ensure compliance with federal, state, and local payroll laws and regulations.
- Prepare and distribute tax forms, such as W-2s and 1099s.
- Collaborate with HR and Finance teams to coordinate payroll-related activities.
- Conduct regular audits of payroll procedures and transactions.
- Implement and manage payroll software updates and enhancements.
- Generate and analyze payroll-related reports for management.
- Calculate and process special payments, including bonuses and overtime.
- Monitor and process timekeeping systems and submissions.
- Manage garnishments, levies, and other deductions.
- Ensure accuracy of benefits deductions and contributions.
- Participate in payroll-related projects and process improvement initiatives.
- Provide training and support to payroll team members and other stakeholders.
- Liaise with external auditors during payroll audits.
- Maintain confidentiality of employee payroll information.
- Stay updated on industry trends and changes in payroll legislation.
- Address payroll discrepancies and implement corrective actions as necessary.

- Meticulous attention to detail
- Strong analytical skills
- Proactive problem-solving approach
- Exceptional organizational abilities
- High ethical standards and integrity
- Effective communicator
- Team collaboration skills
- Customer service orientation
- Adaptability and flexibility
- Proficiency in payroll software
- Advanced Microsoft Excel skills
- Ability to manage confidential information
- Committed to compliance
- Continuous learning mindset
- Strong time-management skills
- Ability to meet tight deadlines
- Experience in payroll audits
- Capacity to handle multiple tasks
- Strong interpersonal skills
- Up-to-date on payroll legislation
- Ability to train and mentor others
- Dependable and reliable

- Competitive salary range ($80,000 - $100,000 annually)
- Comprehensive health, dental, and vision insurance
- 401(k) retirement plan with employer match
- Paid time off (PTO) and holiday pay
- Flexible work hours and work-from-home options
- Wellness programs and gym membership discounts
- Professional development and continuing education opportunities
- Employee assistance program (EAP)
- Life and disability insurance
- Tuition reimbursement
- Career advancement opportunities
- Employee recognition and rewards programs
- Casual dress code policy
- Onsite childcare services (if applicable)
- Commuter benefits and transportation subsidies
- Company-sponsored social events and team-building activities
- Access to financial planning and legal assistance services
- Inclusive and diverse work environment
- Employee discounts on company products/services
- Volunteer time-off and community service initiatives